MINUTES OF THE OCTOBER 9, 2025 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, October 9, 2025
7:00 p.m.	Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida	
Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
John Hall	Chairman	Present	
Tony Spavento	Vice Chairman	Present	
Tina Hagen	Treasurer	Present	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Present	
Attendance in person were; Liza Smoker, District Counsel; Andrew Gill, GMS; Julio Padilla, GMS; Clark Harlow, South East Lake and Water Management; and several residents in attendance in any format.

(PLEASE NOTE: Due to audio recording difficulties, these minutes were summarized to the best of our ability)

Roll Call and Pledge of Allegiance
Mr. Hall called the meeting to order. (Tape Time: 0:00:18)
Ratification of All Actions Taken at the Regular Meeting on September 11, 2025
Mr. Hall (Tape Time: 0:01:21) moved to item No. 2 on the agenda and asked Mr.

October 9, 2025	Coral Bay CDD

Mr. Gill (Tape Time: 0:01:24) stated at the September 11, 2025 meeting there were some issues logging into the ZOOM meeting and as a result audience members were unable to log in. Mr. Gill then read each item out loud, items A through I, and then requested a motion to ratify all items and actions taken at the September 11, 2025 meeting that were approved by the Board.
Approval of Engagement Agreement with Grau and Associates to perform Audit for Fiscal Year Ending September 30, 2025
Approval of Small Project Agreement (Pressure Cleaning 2024) with 911 Commercial Cleaning, Corp. (Plan B - 3 Year Option)
Approval of Services Agreement (Tree Trimming and Palm Pruning) with Just Call James, Inc.
Approval of Services Agreement (Irrigation) with Shinto Landscaping, LLC
Approval of Service Agreement (Annuals) with Shinto Landscaping, LLC
Approval of Services Agreement (Landscaping & Disaster Response) with Shinto Landscaping, LLC
Approval of Check Run Summary and Invoices, September 11, 2025 Agenda
Acceptance of Unaudited Financials through August 31, 2025
Approval of the Minutes of the August 14, 2025 Meeting
(At this point (Tape Time: 0:03:55) a discussion was held among the Board members and District staff relating to this item)(Mr. Mizusawa made a comment relating to the contract with 911 Commercial Cleaning regarding the 3-year option)

MOTION:

Ratification of all actions taken at the regular meeting on
September 11, 2025

MOVER:

Tina Hagen

October 9, 2025	Coral Bay CDD

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

Ratifying all actions taken at the regular meeting on September
11, 2025 was approved

Tape time: 0:02:33

Presentations/Reports
Mr. Gill (Tape Time: 0:03:53) stated there was a presentation from Clark Harlow from South East Lake and Water Management.
Mr. Padilla (Tape Time: 0:04:15) then gave a brief summary prior to Mr. Harlow’s presentation stating Mr. Harlow had provided a proposal for lake maintenance which would also include the fountains if the Board wished to change vendors. Mr. Padilla also stated he was having some communication issues with the current lake maintenance company due to the fact that they had recently made some organizational changes.
(At this time (Tape Time: 0:04:42) Mr. Harlow from South East Lake and Water Management introduced himself, gave a short presentation and presented his lake and fountain maintenance proposal to the Board)

(A Q&A session (Tape Time 0:06:02) was held among the Board members, Mr.
Padilla and Mr. Harlow relating to his presentation and proposal)(Further discussion was held among the Board members and Mr. Padilla after Mr. Harlow had left the meeting)

MOTION:

Authorizing staff to terminate the current contracts with the lake maintenance vendor, Solitude, and also the fountain maintenance vendor and approve the proposal from South East Lake and Water Management to provide lake and fountain
maintenance services

MOVER:

Tina Hagen

SECONDER:

George Mizusawa

VOTE:

All in favor

October 9, 2025	Coral Bay CDD

RESULT:

Terminating the current contracts with the lake and fountain maintenance vendors, and also enter into a contract South East Lake and Water Management to provide lake and fountain
maintenance services was approved

Tape time: 0:17:12

Audience Comments / Supervisors Comments
Mr. Hall asked if there were any audience comments or Supervisor’s comments at this time. (Tape Time: 0:19:02) (There were no audience comments at this time)
Mr. Gallucci (Tape Time: 0:19:06) made a comment relating to police detail stating he was having difficulty staffing the police detail for the community due to the required time the police have with the city. He also suggested using BSO to cover some of the shifts but, Mr. Padilla informed him they would need permission from the City of Margate to engage the services of the BSO but they might have to go that route.
(At this point (Tape Time: 0:19:45) a discussion was held among the Board members and District staff relating to this item)
Mr. Hall asked if there were any additional Supervisor’s comments at this time. (Tape Time: 0:22:57)
Mr. Spavento (Tape Time: 023:05) made a comment relating to the planning and zoning meeting he had attended regarding The Carolinas Golf Course to be developed into general housing and lakes.

Item(s) for Board Consideration
Updated Holiday Lighting Proposal with CV Pro Lighting (Formerly Lighter Up Miami)
Mr. Hall (Tape Time: 0:23:52) moved to item 5A, updated holiday lighting proposal with CV Pro Lighting, formerly Lighter Up Miami, and asked Mr. Gill to present this item.
Mr. Gill (Tape Time: 0:23:56) stated this was the same proposal from CV Pro Lighting with some slight changes to the color but, no changes to the pricing. He also

October 9, 2025	Coral Bay CDD

stated the vendor was ready to move forward and start the installation of the lights after the tree trimming was completed with the Board’s final approval of his proposal.

MOTION:

Approve the updated holiday lighting proposal with CV Pro
Lighting (formerly Lighter Up Miami)

MOVER:

Tina Hagen

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The updated holiday lighting proposal with CV Pro Lighting (formerly Lighter Up Miami) and authorizing District Counsel to
prepare the agreement was approved

Tape time: 0:24:52

Updates on Major Project List
Mr. Hall (Tape Time: 0:25:16) moved to item 5B, updates on major project list and asked Ms. Hagen to present this item.
Ms. Hagen (Tape Time: 0:25:17) handed out a document to the Board and gave a brief update relating to the major projects list. She stated she had volunteered at the last meeting to write the letter to be sent to all of our property owners. The letter was to contain information about the proposed major projects, the funding options to pay for them, and the request for owner feedback as either a survey for owners to complete and return or the announcement of a special meeting to hear audience comments. Ms. Hagen stated that she encountered a problem in producing the document since the Board does not have a consensus on what the complete list of projects is.
Therefore, she produced a financial analysis involving 3 of the projects that the Board agreed on, provided a financial analysis that showed that the currently estimated cost to complete just those 3 projects within the current budget year exceeded current annual budget, and would therefore be best funded by a multi-year loan as we had previously done for the wall and the roadways. The repayment of a multi-year loan or

October 9, 2025	Coral Bay CDD

bond (that would give us favorable rates as a CDD) would not only fit comfortably within our budget, but would also allow us to add some other projects and enhance our reserve position. Ms. Hagen then gave a brief overview of a few items listed on the major projects list and what her recommended process was on how to pick certain projects from the major project list.
(At this point (Tape Time: 0:30:06) a discussion was held among the Board members, Ms. Hagen, Mr. Gill and Mr. Padilla relating to this item, including what a level of loan repayment should be)
As a result of the discussions. Ms. Hagen requested management to provide the Board with financial information related to 3 different total loan amounts with annual repayment amounts not to exceed the payment level of our roadway loan that will be paid off in 2026. In addition, the Board needs to revisit the list to determine which projects, other than the 3, should be included.

Update on:
Sidewalk Repairs Pursuant to The District’s Contract with ABM
Mr. Hall (Tape Time: 0:51:25) moved to item No. 6A, update on sidewalk repairs pursuant to the District’s contract with AMB and asked Mr. Padilla to present this item.
Mr. Padilla (Tape Time: 0:51:31) gave a brief update relating to the sidewalk repairs pursuant to the District’s contract with ABM, including that roughly three sidewalk replacements are still needed and one to two sidewalk grindings remain to be done.
(At this point (Tape Time: 0:51:57) a Q& A session was held among the Board members and District staff relating to this item)

Revised Proposal from 911 Cleaning for Lake Maintenance Easement Inspections
Mr. Hall (Tape Time: 0:55:09) moved to item No. 6B, revised proposal from 911 Commercial Cleaning for lake maintenance easement inspections and asked Mr. Gill to present this item.
Mr. Gill (Tape Time: 0:55:10) gave a brief update stating they did not have an updated proposal as of yet, the language was still being worked on with District

October 9, 2025	Coral Bay CDD

Counsel, but the revised amount would be to not exceed $1,200 to review provided drone footage relating to the lake maintenance easement inspections. Mr. Gill then asked for a motion to approve the revised proposal amount for 911 Commercial Cleaning to review the drone footage of the maintenance easement inspections.

MOTION:

Approve the revised proposal from 911 Commercial Cleaning for lake maintenance easement inspections not to exceed
$1,200 and authorizing management to enter into the agreement with 911 Commercial Cleaning regarding said
proposal

MOVER:

Tony Spavento

SECONDER:

Tina Hagen

VOTE:

4 in favor, 1 opposed (Mr. Mizusawa)

RESULT:

The revised proposal from 911 Commercial Cleaning for lake maintenance easement inspections not to exceed $1,200 for drone footage review related to lake maintenance easements and the authorization to enter into said agreement were both
approved

Tape time:

0:56:02

Staff Reports
Mr. Hall (Tape Time: 0:56:49) moved to item No. 7A, attorney, and asked Ms.
Smoker for her report.
Attorney
Ms. Smoker (Tape Time: 0:56:55) stated she had nothing to report other than to remind the Board to complete their annual 4-hour ethics training by December 31, 2025 if they have not already done so, and when they file their Form 1s by July 1, 2026 they would need to mark the box that says they completed their ethics training in 2025.

October 9, 2025	Coral Bay CDD

Engineer
Engineer’s Report
Update on Proposal for Indian Key Dead End Headwall Erosion Repair with Landshore Enterprises, LLC
Proposal to Replace Damaged Perimeter Wall Panel with Anzco
Mr. Hall (Tape Time: 0:58:08) moved on to item No. 6B, engineer and asked Mr.
Gill for any updates from the engineer.
Mr. Gill (Tape Time: 0:58:16) stated the engineer was looking for Board approval on the updated proposal from Landshore Enterprises for Engineering Services in the amount of $3,800 for the Indian Key dead end headwall erosion repair.
At this point (Tape Time: 0:58:31) a discussion was held among the Board members and District staff relating to this item)

MOTION:

Approve the updated proposal from Landshore Enterprises for
Engineering Services in the amount of $3,800 for the Indian Key dead end headwall erosion repair for the outfall

MOVER:

Tina Hagen

SECONDER:

Tony Spavento

VOTE:

All in favor

RESULT:

The updated proposal from Landshore Enterprises for
Engineering Services in the amount of $3,800 for the Indian Key dead end headwall erosion repair for the outfall was approved

Tape time: 0:59:39

Mr. Gill (Tape Time: 1:00:11) stated the engineer was also looking for Board approval on the proposal to replace the damaged perimeter wall panel with Anzco in the amount of $18,800.
At this point (Tape Time: 1:00:29) a discussion was held among the Board members and District staff relating to this item)

October 9, 2025	Coral Bay CDD

MOTION:

Approve the proposal from Anzco to replace the damaged
perimeter wall panel in the amount of $18,800.

MOVER:

Tony Spavento

SECONDER:

Tina Hagen

VOTE:

All in favor

RESULT:

The proposal from Anzco to replace the damaged perimeter wall
panel in the amount of $18,800 was approved

Tape time: 1:02:31

Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)

MOTION:

Approve Check Run Summary and Invoices

MOVER:

Tina Hagen

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

Check Run Summary and the unaudited financials were
approved

Tape time: 1:05:21

Mr. Hall (Tape Time: 1:05:17) moved to item 7C, treasurer and asked for any questions, or a motion to approve the financials.

Field Manager – Monthly Report
Mr. Hall (Tape Time: 1:06:50) moved to item 7D, field manager and asked Mr.
Padilla for his report.

October 9, 2025	Coral Bay CDD

Mr. Padilla (Tape Time: 1:06:53) gave a brief update on several pending and in-progress items listed on his field manager’s report relating to District manager items, lakes and canals, landscaping and community items.
(At this point (Tape Time: 1:07:07 a discussion was held among the Board members and Mr. Padilla relating to a few of the items on the field manager’s report and any updates referenced on the report)

CDD Manager – Approval of the Minutes of the September 11, 2025 Meeting

MOTION:

Approve the Minutes of the September 11, 2025 Meeting

MOVER:

Tina Hagen

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The September 11, 2025 meeting minutes were
approved

Tape time: 1:22:00

Mr. Hall (Tape Time: 1:21:58) asked for a motion to approve the September 11, 2025 minutes.
Old Business
Mr. Hall asked (Tape Time: 1:22:24) if there was any old business to discuss.
Mr. Spavento (Tape Time: 1:22:28) made a few additional comments relating to the planning and zoning meeting he attended stating he spoke to Andrew Penny from planning and zoning department regarding the Best Buy signage who informed him the signage code had been changed so any prior agreement with Best Buy relating to signage would be null and void.

New Business
Mr. Hall asked (Tape Time: 1:24:06) if there was any new business to discuss.
There was no new business.

October 9, 2025	Coral Bay CDD

Adjournment

MOTION:

Adjourn the Meeting

MOVER:

Tony Spavento

SECONDER:

Geroge Mizusawa

VOTE:

All in favor

RESULT:

Meeting adjourned at 8:25 p.m.

Tape time: 1:24:12

Secretary/Assistant Secretary		Chairman/Vice Chairman	

Certificate Of Completion

Envelope Id: 7CC95C51-3DF0-4E9C-922F-88413336E09F	Status: Completed Subject: Coral Bay: Complete with Docusign: 10-9-25 Minutes.pdf, Memorandum.pdf, 2024-2025 Performance Measur Source Envelope:
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Certificate Pages: 2	Initials: 0	Ellen Acosta

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1001 Bradford Way
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IP Address: 162.199.192.217

Record Tracking		
Status: Original
11/14/2025 10:01:51 AM	Holder: Ellen Acosta
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Signer Events	Signature	Timestamp	
Andrew Gill agill@gmssf.com DISTRICT MANAGER	
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John Hall jwhallchip@msn.com
Chairman, Board of Supervisors
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John Hall jwhallchip@msn.com
Chairman, Board of Supervisors
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Michael J. Pawelczyk mjp@bclmr.com
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