MINUTES OF THE OCTOBER 10, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, October 10, 2024
7:00 p.m.

Call to Order

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
Tony Spavento	Chairman	Present	
John Hall	Vice Chairman	Absent	
Tina Hagen	Treasurer	Present	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Present	
Attendance in person were; Liza Smoker, District Counsel; Jonathan Geiger, District Engineer; Andrew Gill, GMS; Julio Padilla, GMS; Luis Asher, Envera Systems; Robert McCormick, resident; and several residents in attendance in any format.

(PLEASE NOTE: Due to audio recording difficulties, these minutes were summarized to the best of our ability)

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:05)
Presentations/Reports
(No presentations were scheduled for this meeting)

October 10, 2024	Coral Bay CDD

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments. (Tape Time: 0:00:53) (There were no audience comments at this time)
Ms. Hagen (Tape Time: 0:01:03) stated there were no checks provided for signature due to Hurricane Milton and GMS’ office being closed but, she would be making arrangements with Mr. Gill to get the checks signed as soon as possible. She also made a comment relating to the Coral Bay website requesting the hurricane preparedness policies and guidelines be posted on the website without the contact list just to keep the residents informed of hurricane procedures.
(At this point (Tape Time: 0:02:29) a discussion was held among the Board members and staff relating to this item) (The Board had no objections and agreed with Ms. Hagen’s request relating to the hurricane procedures)

Item(s) for Board Consideration
Mr. Spavento (Tape Time: 0:03:06) moved to item No. 4 and asked if there were any items for the Board’s consideration.
Mr. Gill (Tape Time: 0:03:11) stated there were no items at this time for the Board’s consideration.

Discussion of HOA Meeting Signs on District Property
Mr. Spavento (Tape Time: 0:03:18) moved to item No. 5 and asked the Board members for their input relating to this item.
(At this point (Tape Time: 0:03:22) a discussion was held among the Board members and staff relating to this item) (The Board requested staff to inform Port Antiqua HOA Management office not to place their meeting signs on District property, and if necessary, to place them only at the entrance of Port Antiqua’s El Capitan entrance not at the back gate or on CDD property)

Staff Reports
Mr. Spavento (Tape Time: 0:06:39) moved to the next item, staff reports, and asked Ms. Smoker for her report.

October 10, 2024	Coral Bay CDD

Attorney
Ms. Smoker (Tape Time: 0:06:44) reminded the Board they need to complete their 4-hours of ethics training by December 31, 2024, and she could circulate the memo again to anyone that needed it.
(At this point (Tape Time: 0:07:06 a Q&A session and discussion was held among the Board members and staff relating to this item)

	Engineer – Discussion of North Bay Park Tennis Court Resurfacing Proposal with 3-D Paving
Mr. Spavento (Tape Time: 0:10:31) moved on to the engineer and asked Mr.
Geiger for his report.
Mr. Geiger (Tape Time: 0:10:46) gave a brief update and explanation on the two revised tennis court resurfacing proposals that were included in the agenda, both from 3-D Paving. He also stated he was still trying to obtain additional proposals from other companies as well, and would hopefully have some other bids at the next meeting.
(At this point (Tape Time: 0:12:43) Q&A session was held among the Board members, staff and Mr. Geiger relating to this item)

Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)

MOTION:

Approve Check Run Summary and Invoices

MOVER:

Tina Hagen

SECONDER:

Ron Gallucci

VOTE:

All in favor

RESULT:

Check Run Summary and the unaudited financials were
approved

Tape time: 0:27:52

Mr. Spavento asked for any questions, or a motion to approve the financials. (Tape Time: 0:27:51)

October 10, 2024	Coral Bay CDD

Field Manager
Monthly Report
Mr. Spavento asked for an update on the field manager’s monthly report. (Tape Time: 0:28:44)
Mr. Gill (Tape Time: 0:28:54) gave a brief update on District easements and encroachment letters that were sent out, wall lifts due to trees, pet station installations, and holiday lighting which was listed at the top of the field manager’s report.
(At this point (Tape Time: 0:29:50) Q&A session was held among the Board members and Mr. Gill relating to his updates)

Vending Machine Proposals
Caribbean Coffee Group
YD Vending, LLC
Mr. Spavento (Tape Time: 0:36:30) moved to item #D2, vending machine proposals and asked Mr. Gill for his input.
Mr. Gill (Tape Time: 0:36:31) gave a brief summary of the vending machine proposals stating he asked Caribbean Coffee Group to provide some additional information, however, he was informed they wished to withdraw their proposal. Mr. Gill then stated that YD Vending, LLC was the current vendor for Coral Bay and was the only proposal he had at this time and it was up to the Board if they wanted to continue with them.
(At this point (Tape Time: 0:37:08) Q&A session and discussion was held among the Board members, staff and Mr. Gill relating to this item) (The Board agreed to continue with YD Vending, LLC and authorized staff to draft an amendment to extend the current agreement)

MOTION:

Approve proposal from YD Vending, LLC to continue
providing vending machine services

MOVER:

Tina Hagen

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The proposal from YD Vending, LLC to continue providing
vending machine services and authorizing District staff to

October 10, 2024	Coral Bay CDD

prepare an amendment to extend the contract was approved
Tape time: 0:38:05

Discussion of Envera Gate Hit Procedures
Mr. Spavento (Tape Time: 0:38:18) moved to item #D3, Envera gate hit procedures and asked for the Board’s input.
(At this point (Tape Time: 0:38:34) a discussion was held among the Board members and staff relating to this item) (The Board agreed to have Mr. Gill email Envera a list of all Board members names and 911 Pressure Cleaning to be on the mailing list for authorized persons to re-seat the gate arm and possibly cure the problem before Envera repair personnel are dispatched. Mr. Gill will also coordinate setting a time and date for an Envera person to provide a demonstration and answer any questions for all of the designated authorized personnel)

Discussion of Mulch and Annuals
Mulch and Annuals Proposals Summary
Coral Bay CDD – Mulch and Annuals Specs
Mulch Color Selection
Annuals Type and Color Selection
Mr. Spavento (Tape Time: 0:44:08) moved on to item #D4 and asked for the Board’s input.
Mr. Gill (Tape Time: 0:44:13) gave a brief explanation and overview of the mulch and annual proposals summary.
(At this point (Tape Time: 0:45:28) a discussion was held among the Board members and staff relating to this item) (The Board agreed to pick the mulch color and annual type and color at a later date)

MOTION:

Approve the Annual proposal from Shinto Landscaping to
install the annuals in the amount of $23,997

MOVER:

Tina Hagen

SECONDER:

Ron Gallucci

VOTE:

All in favor

October 10, 2024	Coral Bay CDD

RESULT:

The proposal from Shinto Landscaping to install annuals in the amount of $23,997 was approved (mulch color and
annual type and color to be determined at a later date)

Tape time: 0:46:28

Peninsula Park and Clubhouse Dock Renovations Change Order Request
Mr. Spavento (Tape Time: 0:49:06) moved on to item #D5, Peninsula Park and clubhouse dock renovations and asked Mr. Gill for an update on this item.
Mr. Gill (Tape Time: 0:49:17) gave a brief explanation relating to the change order request from South Florida Dock & Seawall. Mr. Mizusawa (Tape Time: 0:49:50) also made a few comments relating to their report.
(At this point (Tape Time: 0:50:05) a discussion was held among the Board members and staff relating to this item)

MOTION:

Approve the Peninsula Park and Clubhouse dock renovations change order from South Florida Dock &
Seawall in the amount of $11,500 dated 9/19/24

MOVER:

Tina Hagen

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The Peninsula Park and Clubhouse dock renovations change order from South Florida Dock & Seawall in the
amount of $11,500 dated 9/19/24 was approved.

Tape time: 0:51:01

CDD Manager – Approval of the Minutes of the September 12, 2024 and September 16, 2024 Meetings
Mr. Spavento asked (Tape Time: 0:53:58) for a motion to approve the minutes.

October 10, 2024	Coral Bay CDD

MOTION:

Approve the Minutes of the September 12, 2024 and
September 16, 2024 Meetings as presented

MOVER:

Tina Hagen

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The September 12, 2024 and the September 16, 2024
meeting minutes were approved

Tape time: 0:54:03

Adjournment

MOTION:

Adjourn the Meeting

MOVER:

Tina Hagen

SECONDER:

Ron Gallucci

VOTE:

All in favor

RESULT:

Meeting adjourned at 7:55 p.m.

Tape time: 0:54:58

Secretary/Assistant Secretary	Chairman/Vice Chairman