MINUTES OF THE SEPTEMBER 12, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, September 12, 2024
7:00 p.m.

Call to Order

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
Tony Spavento	Chairman	Present	
John Hall	Vice Chairman	Present	
Tina Hagen	Treasurer	Absent	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Present	
Attendance in person were; Liza Smoker, District Counsel; Andrew Gill, GMS; Mr. Wilson, Redline Iguana, Mr. Alan Delgado, Industrial Divers Corp. (by Zoom); Mr. Estevo, 911 Commercial Cleaning; Al Kapalka, resident, and several residents in attendance in any format.

(PLEASE NOTE: Due to audio recording difficulties, these minutes were summarized to the best of our ability)

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:09)

September 12, 2024	Coral Bay CDD
Presentations/Reports – Redline Iguana Removal Proposal
Mr. Spavento (Tape Time: 0:00:33) moved on to presentations and the Redline Iguana representative for his presentation.
Mr. Wilson from Redline Iguana (Tape Time: 0:00:52) introduced himself and gave a little bit of background information about his company and then presented his proposal to the Board.
(At this point (Tape Time: 0:01:25) a Q&A session was held among the Board members, staff, and Mr. Wilson relating to his services and proposal)

MOTION:

Approve the Redline Iguana proposal

MOVER:

John Hall

SECONDER:

Geroge Mizusawa

VOTE:

All in favor

RESULT:

The Redline Iguana proposal, option #2 was approved

Tape time: 0:10:42

Mr. Spavento (Tape Time: 0:013:23) moved on to the next presentation with Industrial Divers Corp and asked Mr. Al for his presentation.
Mr. Delgado from Industrial Divers Corp. (Tape Time: 0:14:20) introduced himself and stated he was in attendance to answer any questions the Board may have relating to his two proposals for culvert cleaning of the outfalls.
(At this point (Tape Time: 0:14:30) a Q&A session was held among the Board members, staff, and Mr. Delgado relating to his two proposals) (The Board agreed to move forward with both proposals at this time) (General comments and questions were also taken from the attending audience relating to the cleaning of the culverts)

MOTION:

Approve Industrial Divers Corp. proposals dated 8/28/24 in the amount of $15,550 and 9/3/24 in the amount of
$11,550 for 2024 culvert maintenance cleaning of outfalls

MOVER:

John Hall

September 12, 2024	Coral Bay CDD

SECONDER:

Geroge Mizusawa

VOTE:

All in favor

RESULT:

The Industrial Divers Corp. proposals dated 8/28/24 in the amount of $15,550 and 9/3/24 in the amount of $11,550 for 2024 culvert maintenance cleaning of outfalls were
approved

Tape time: 0:19:29

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments. (Tape Time: 0:21:42)

(At this time general comments and questions were taken from the attending audience)

A resident (Tape Time: 0:21:47) made a comment relating to the 30th Street exit gate arm and the hedge stating that the hedge should be removed.
(At this point (Tape Time: 0:22:30) a discussion was held among the Board members and staff relating to this item)

A resident (Tape Time: 0:25:09) asked about the status of repairing the two wooden docks.
Mr. Spavento (Tape Time: 0:25:27) stated that the repair was currently in progress, and the docks were now under de-construction before they could be reconstructed again.
A resident (Tape Time: 0:25:50) asked about trash in front of her front yard and was advised to address her issue with her HOA.
(There were no other comments at the time)

September 12, 2024	Coral Bay CDD
Item(s) for Board Consideration
Juli Van Der Meulen Candidate for Margate City Commission Seat 1 Request to use the Clubhouse
Mr. Spavento (Tape Time: 0:32:29) moved on to item A, Juli Van Der Meulen candidate for Margate City Commission to use the clubhouse to host a listening session event for residents to voice their thoughts on how to improve working together with the City of Margate City Council and asked Mr. Gill to present the item.
Mr. Gill (Tape Time 0:32:34) stated item A was included in the agenda for the Board’s review and input.
(At this point (Tape Time: 0:32:36) a discussion was held among the Board members and staff relating to this item) (The Board had no objections and agreed to Juli Van Der Meulen’s request and directed staff to send her the appropriate forms for the use of the Coral Bay Clubhouse)

Lake Maintenance Easement Letter
Mr. Spavento (Tape Time: 0:38:50) moved on to item B, lake maintenance easement letter, and asked Mr. Gill to present the item.
Mr. Gill (Tape Time 0:38:59) stated this letter was not included in the agenda but was the latest draft of the lake easement letter which was provided to the Board under separate cover. He also stated he had sent the Board a letter about 2 months ago and received comments back from a few of the Board members. Those comments were forwarded to the District Attorney, and this was the updated version of that outcome.
(At this point (Tape Time: 0:40:33) a discussion was held among the Board members and staff relating to this item) (The Board had no objections and directed staff to send the letter to all residents who live on the lake ASAP)

Selection of Holiday Vendor Lights
Mr. Spavento (Tape Time: 0:51:58) moved to item C, selection of holiday vendor lights, and asked the Board for their input. Mr. Spavento stated as far as he was concerned Light Er Up was not someone he wished to continue doing business with.
Mr. Hall’s (Tape Time: 0:52:13) opinion was that they should give Light Er Up a second chance and gave his reasons why.
(At this point (Tape Time: 0:54:43) a discussion was held among the Board members and staff relating to this item)

September 12, 2024	Coral Bay CDD

MOTION:

Approve a proposal for holiday vendor lights

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

3 in Favor, 1 opposed (R. Gallucci)

RESULT:

The Light Er Up proposal in the amount of $29,650 with the changes as discussed and authorizing to enter into a
contract was approved

Tape time: 1:18:30

Approval of:
Second Amendment to Aquatics Maintenance Services Agreement with Solitude Lake Management, LLC
Mr. Spavento (Tape Time: 1:20:19) moved on to item 5A, second amendment to aquatics maintenance services agreement with Solitude Lake Management, and asked Mr. Gill to present the item.
Mr. Gill (Tape Time 1:20:24) stated the Board had previously discussed items No.
5 and 6 listed on the agenda, and he also discussed these items with the attorney as well, so this agreement was now included in the agenda to be approved by the Board relating to the annual increase of $33,913.20.
(At this point (Tape Time: 1:20:43) a discussion was held among the Board members and staff relating to this item)

MOTION:

Approve Second Amendment to Aquatics Maintenance Services Agreement with Solitude Lake Management, LLC
with a rate increase not to exceed $33,913.20 per year

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

September 12, 2024	Coral Bay CDD

RESULT:

The Second Amendment to Aquatics Maintenance Services Agreement with Solitude Lake Management, LCC with a rate increase not to exceed $33,913.20 per year
was approved

Tape time: 1:22:52

Revocable License Agreement (Pet Waste Station) (6412 French Angel Terrace)
Mr. Spavento (Tape Time: 1:23:10) moved on to item 5B, revocable license agreement, pet waste station, 6412 French Angel Terrace, and asked Mr. Gill to present the item.
Mr. Hall (Tape Time 1:23:12) suggested tabling item B should go to the next meeting because the agreement had not been reviewed or signed by the homeowner so the pet station could not be installed on the property.
(At this point (Tape Time: 1:23:27) a discussion was held among the Board members, staff, and the attending audience relating to this item)

MOTION:

Approve Revocable License Agreement (Pet Waste
Station) at 6412 French Angel Terrace

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The Revocable License Agreement (Pet Waste Station) at
6412 French Angel Terrace was approved

Tape time: 1:27:31

September 12, 2024	Coral Bay CDD
ABM contract for Janitorial Services – Effective October 1, 2024
Mr. Spavento (Tape Time: 1:28:03) moved to item 5C, ABM contract for janitorial services effective October 1, 2024, and asked Mr. Gill to present the item.
Mr. Gill (Tape Time 1:28:10) stated this item was provided previously to the Board under separate cover but was inadvertently not included in the agenda.
(At this point (Tape Time: 1:28:19) a discussion was held among the Board members, staff and the attending audience relating to this item)

MOTION:

Approve ABM contract for janitorial services effective
October 1, 2024 contingent upon Tony Spavento’s approval of any necessary changes

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The ABM contract for janitorial services effective October1,
2024 contingent upon Tony Spavento’s approval of any necessary changes was approved

Tape time: 1:32:55

Ratification of:
Hurricane or Other Disaster Debris Removal with City
Mr. Spavento (Tape Time: 1:38:01) moved to item 6A, ratification of hurricane or other disaster debris removal with the City and asked Mr. Gill to present the item.
Mr. Gill (Tape Time 1:38:02) stated items A through C have already been signed and are being brought back to the Board for ratification. Mr. Gill then gave a brief summary of item A, asked for any questions or comments, and upon hearing none, asked for a motion to ratify the document.

September 12, 2024	Coral Bay CDD

MOTION:

Ratify hurricane or other disaster debris removal with the
City of Margate

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

Ratifying the hurricane or other disaster debris removal
with the City of Margate was approved

Tape time: 1:38:26

Third Amendment to District Engineer Agreement KCI Technologies, Inc.
Mr. Gill (Tape Time 1:38:37) then gave a brief summary of item B, stating this item was previously approved by the Board on March 14th relating to the engineering agreement rate increase. Mr. Gill then asked for any questions or comments, and upon hearing none, asked for a motion to ratify the document.

MOTION:

Ratify the Third Amendment to District Engineer
Agreement KCI Technologies, Inc.

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

Ratifying the Third Amendment to District Engineer
Agreement with KCI Technologies, Inc. was approved

Tape time: 1:38:251

Special Duty Detail Request with City of Margate
Mr. Gill (Tape Time 1:39:01) then gave a brief summary of item C, stating this item was previously approved by the Board, and the only concern that Mr. Gallucci pointed out

September 12, 2024	Coral Bay CDD
was the price listed on the form states $56 per hour, and he believed it should be $57 per hour. Mr. Gill stated the document had already been signed by the police department but he would verify that item. Mr. Gill then asked for any questions or comments, and upon hearing none, asked for a motion to ratify the document

MOTION:

Ratify the special duty detail request with the City of
Margate

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

Ratifying the special duty detail request with the City of
Margate was approved

Tape time: 1:39:37

Discussion of:
HOA Meeting Signs on District Property
Mr. Spavento (Tape Time: 1:42:08) moved to item No. 7A and asked Mr. Gill if this item had been resolved already.
Mr. Gill (Tape Time 1:42:15) stated it had not, this item was just for discussion purposes.
(At this point (Tape Time: 1:42:17) a discussion was held among the Board members and staff relating to this item) (The Board agreed to table this item to research other potential locations)

Envera Gate Hit Procedures Documentation
Mr. Spavento (Tape Time: 1:44:30) moved to item 7B, Envera gate hit procedures documentation, and asked Mr. Mizusawa for his input.
Mr. Mizusawa (Tape Time 1:44:44) gave a brief overview relating to the gate hit procedures and the barrier arm re-set and stated that he and Mr. Gill were in communication with Mr. Luis Asher.
(At this point (Tape Time: 1:50:40) a discussion was held among the Board members and staff relating to this item) (The Board agreed to table this item and have

September 12, 2024	Coral Bay CDD
Mr. Gill emailed Mr. Asher to attend the next meeting for any related questions from the Board)

Staff Reports
Mr. Spavento (Tape Time: 2:06:31) moved to item No. 8, staff reports, and then requested to move down on the agenda to item 8D-2, to the landscape proposals since a few vendors were in attendance to present their proposals and answer any questions. (The Board had no objection to Mr. Spavento’s request)

D. Field Manager
Landscape Service Itemized Proposals
Proposals Summary
Scope of Work
Proposals with:
ABM Landscape
Shinto
BrightView
BP Sprinklers
Tropical Plant & Pest
Just Call James
911 Commercial
JLS
The Green Experts
Cutters Edge
Compass Outdoor
Mr. Gill (Tape Time 2:07:25) stated because they received so many proposals staff provided a summary for the Board to review. Mr. Gill then gave a brief explanation relating to the summary and how the information was gathered by Mr. Padilla. Mr. Gill stated Mr. Padilla’s recommendations were to have Shinto continue with mowing, trimming, and pruning, irrigation would also be with Shinto, fertilization and pest control would be Tropical Plant & Pest, the annuals and mulch would be BrightView, tree trimming with Just Call James, and porter service would be ABM Landscape.
(At this point (Tape Time: 2:10:22) a discussion was held among the Board members, staff, and the vendors who attended relating to their specific landscape proposals)

September 12, 2024	Coral Bay CDD
Mr. Gill (Tape Time: 2:21:44) then stated he would go down the list of vendor proposals and asked for a motion from the Board to approve the ones they had agreed upon as separate motions.

MOTION:

Approve 911 Commercial proposal for porter services

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The proposal from 911 Commercial for porter services was
approved

Tape time: 2:21:56

Mr. Hall (Tape Time: 2:22:18) requested moving down on the agenda to D-3, to the pressure cleaning proposals. (The Board had no objection to Mr. Hall’s request)

Fall Pressure Cleaning
Pressure Cleaning Proposals Summary
Pressure Cleaning Scope of Work Submitted to Vendors
Proposals with:
People’s Choice Pressure
Your Maintenance Partners
ABM Pressure Cleaning Division
Diamond Calls Pressure Cleaning Division
911 Commercial Pressure Cleaning
(At this point (Tape Time: 2:24:34) a discussion was held among the Board members, staff, and the vendors who attended relating to their specific pressure cleaning proposals)

MOTION:

Approve fall pressure cleaning proposal from 911
Commercial Pressure Cleaning, Option #3

MOVER:

John Hall

September 12, 2024	Coral Bay CDD

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The proposal from 911 Commercial Pressure Cleaning,
Option #3 was approved

Tape time: 2:33:44

Mr. Spavento (Tape Time: 2:35:39) suggested continuing with the landscape proposals (The Board had no objection to Mr. Spavento’s suggestion)
(At this point (Tape Time: 2:35:44) a discussion was held among the Board members and staff relating to the landscape proposals)

MOTION:

Approve Just Call James proposal for tree trimming and
palm trimming services

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The proposal from Just Call James for tree trimming and
palm trimming services was approved

Tape time: 2:53:03

MOTION:

Approve Shinto Landscaping proposal for mowing,
trimming, pruning, and irrigation services

MOVER:

Ron Gallucci

SECONDER:

John Hall

VOTE:

All in favor

RESULT:

The proposal from Shinto Landscaping for mowing,
trimming, pruning, and irrigation services was approved

September 12, 2024	Coral Bay CDD

Tape time: 3:03:40

MOTION:

Approve ABM Landscape proposal for mulch and annual
services

MOVER:

John Hall

SECONDER:

Ron Gallucci

VOTE:

All in favor

RESULT:

The proposal from ABM Landscape for mulch and annual
services was approved

Tape time: 3:07:17

MOTION:

Approve Tropical Plant & Pest proposal for fertilization and
pest control services

MOVER:

George Mizusawa

SECONDER:

John Hall

VOTE:

All in favor

RESULT:

The proposal from Tropical Plant & Pest for fertilization
and pest control services was approved

Tape time: 3:09:23

Vending Machine Proposal
Mr. Spavento (Tape Time: 3:11:48) moved to item No. 8D-4, staff reports, vending machine proposal. (The Board had no objection)
Mr. Gill (Tape Time: 3:12:11) asked if this item could be tabled to the next meeting since he was still waiting on another proposal. (The Board agreed to table this item for the next meeting)

September 12, 2024	Coral Bay CDD

Monument Entrance Features Painting Proposals
Entrance Features Painting Proposals Summary
PPG Paints Monuments Specifications
Painting Entrance Features Map
Proposal by Company
Rockers Painting
Diamond Calls Painting
ABM Painting
All Counties Painting
Mr. Spavento (Tape Time: 3:12:22) moved to item No. 8D-5, staff reports, monument entrance features painting proposals. (The Board had no objection)
Mr. Gill (Tape Time: 3:12:29) gave a brief explanation relating to this item and stated staff recommends Rockers Painting.
(At this point (Tape Time: 3:13:30) a discussion was held among the Board members and staff relating to the painting proposals)

MOTION:

Approve Rockers Painting proposal for monument
entrance features plus the guardhouse option painting

MOVER:

George Mizusawa

SECONDER:

Ron Gallucci

VOTE:

All in favor

RESULT:

The proposal from Rockers Painting for painting
monument features plus the guardhouse option was approved

Tape time: 3:19:38

A. Attorney
2024 Legislative Update – Supplemental Information
Affidavit Compliance with Anti-Human Trafficking Laws
Mr. Spavento (Tape Time: 3:20:14) moved back to item No. 8A, staff reports, attorney. (The Board had no objection)

September 12, 2024	Coral Bay CDD
Ms. Smoker (Tape Time: 3:20:23) gave a brief summary relating to the 2024 legislative update supplemental information and also the affidavit compliance with anti- human trafficking laws.

B) Engineer
Mr. Spavento (Tape Time: 3:21:25) moved on to the engineer and stated Mr.
Geiger was not in attendance for any report.
(At this point (Tape Time: 3:22:16) a discussion was held among the Board members and staff regarding general comments for the engineer to obtain proposals relating to repairing and resurfacing the tennis court area)

C. Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)
Mr. Spavento asked for any questions, or a motion to approve the financials.

(Tape Time:	3:23:59)		
MOTION:		Approve Check Run Summary and Invoices	
MOVER:		John Hall	
SECONDER:		Geroge Mizusawa	
VOTE:		All in favor	
RESULT:		Check Run Summary and the unaudited financials were approved	
Tape time: 3:24:04	

D. Field Manager
Monthly Report
Mr. Spavento (Tape Time: 3:24:45) moved on to the field manager’s monthly report stating Mr. Padilla was not in attendance and asked if there were any questions or comments relating to the report at this time. (Tape Time: 3:11:20)

September 12, 2024	Coral Bay CDD
Mr. Gill (Tape Time: 3:25:42) stated he did not have anything to add to the field manager’s report but, would be glad to answer any questions or get back to the Board on anything he was not able to answer.
(At this point (Tape Time: 3:25:48) a discussion was held among the Board members and staff relating to some of the items on the field manager’s report and any updates referenced on the report)

Ms. Smoker (Tape Time: 3:35:08) stated she needed a motion from the Board to amend the Shinto Landscaping contract to remove janitorial services will be effective October 1, 2024.

MOTION:

Approve amending the Shinto Landscaping contract to
remove janitorial services effective October 1, 2024

MOVER:

Tony Spavento

SECONDER:

Geroge Mizusawa

VOTE:

All in favor

RESULT:

Amending the Shinto Landscaping contract to remove
janitorial services effective October 1, 2024 was approved

Tape time: 3:35:44

Landscape Service Itemized Proposals (Cont.)
Proposals Summary
Scope of Work
Proposals with:
ABM Landscape
Shinto
BrightView
BP Sprinklers
Tropical Plant & Pest
Just Call James
911 Commercial
JLS
The Green Experts
Cutters Edge

September 12, 2024	Coral Bay CDD
Compass Outdoor
(This item was addressed earlier in the meeting)

Fall Pressure Cleaning (Cont.)
Pressure Cleaning Proposals Summary
Pressure Cleaning Scope of Work Submitted to Vendors
Proposals with:
People’s Choice Pressure
Your Maintenance Partners
ABM Pressure Cleaning Division
Diamond Calls Pressure Cleaning Division
911 Commercial Pressure Cleaning
(This item was addressed earlier in the meeting)

Vendor Machine Proposal (Cont.)
(This item was addressed earlier in the meeting)

Monument Entrance Features Painting Proposals (Cont.)
Entrance Features Painting Proposals Summary
PPG Paints Monuments Specifications
Painting Entrance Features Map
Proposal by Company
Rockers Painting
Diamon Calls Painting
ABM Painting
All Counties Painting
(This item was addressed earlier in the meeting)

E. CDD Manager
Approval of the Minutes of the August 8, 2024 Meeting

MOTION:

Approve the Minutes of the August 8, 2024 Meeting as
presented

Mr. Spavento asked (Tape Time: 3:36:13) for a motion to approve the minutes.

September 12, 2024	Coral Bay CDD

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The August 8, 2024 meeting minutes were approved

Tape time: 3:36:36

Consideration of Performance Measures and Standards as Required by Florida Statute 189.0694
Mr. Spavento (Tape Time: 3:21:24) moved on to item #2, consideration of performance measures and standards, and asked Mr. Gill to present this item.
Mr. Gill (Tape Time: 3:39:52) then gave a brief explanation relating to this item and asked for any questions or comments.
(At this point (Tape Time: 3:40:22) a discussion was held among the Board members and staff relating to this item)

Mr. Gill (Tape Time: 3:42:27) stated he received a new proposal from Egis Insurance for the Coral Bay insurance, and he also provided an email from the accountant showing the potential payment. Mr. Gill then stated he would recommend changing the current insurance company, FMIT, to Egis Insurance as a potential savings.
(At this point (Tape Time: 3:42:47) a discussion was held among the Board members and staff relating to this item)

Mr. Spavento (Tape Time: 3:58:03) then asked for a motion to approve the performance measures and standards.

MOTION:

Approve the Performance Measures and Standards as
required by Florida Statute 189.0694

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

September 12, 2024	Coral Bay CDD

RESULT:

The Performance Measures and Standards required by
Florida Statute 189.0694 were approved

Tape time: 3:58:59

(At this point (Tape Time: 4:01:48) The Board agreed to recess and reconvene the meeting on Monday, September 16, 2024, at 5:00 p.m. and have staff provide more detailed information relating to the Egis proposal for the Board to review prior to the FMIT insurance expiring on September 30, 2024)

Adjournment

MOTION:

Recess and Reconvene this meeting to Monday, September 16, 2024, at 5:00 p.m. at 3101 South Bay
Drive, Margate, Florida

MOVER:

John Hall

SECONDER:

George Mizusawa

VOTE:

All in favor

RESULT:

The meeting was recessed to reconvene on Monday, September 16, 2024 at 5:00 p.m. at 3101 South Bay Drive,
Margate, Florida

Tape time: 4:02:05

Secretary/Assistant Secretary	Chairman/Vice Chairman