MINUTES OF THE AUGUST 8, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, August 8, 2024
7:00 p.m.

Call to Order

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
Tony Spavento	Chairman	Present	
John Hall	Vice Chairman	Present	
Tina Hagen	Treasurer	Present	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Present	
Attendance in person were; Liza Smoker, District Counsel; Andrew Gill, GMS; Julio Padilla, GMS; Jose Ortiz, Diamond Calls Corp.; Olga Ortiz, Diamond Calls Corp.; Lesly Rivas, ABM; Angel Volderbar, ABM; Francisco Lopez, AMB; Mr. Estevo, 911 Commercial Cleaning; Luis Asher, Envera Systems; Robert McCormick, resident; and several residents in attendance in any format.

(PLEASE NOTE: Due to audio recording difficulties, these minutes were summarized to the best of our ability)

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:09)

August 8, 2024	Coral Bay CDD

Presentations/Reports
Janitorial Proposals
Proposals Summary
Service Specifications
Proposal with Diamond Calls Corp.
Mr. Spavento (Tape Time: 0:01:35) moved on to presentations and asked Mr.
Ortiz from Diamond Calls Corp. for his presentation.
Mr. Jose Ortiz from Diamond Calls Corp. (Tape Time: 0:01:59) introduced himself and gave a little bit of background information about his company. He then introduced his wife, Olga Ortiz, who gave a brief presentation relating to their proposal for janitorial services at this time.
4)	Proposal with 911 Commercial Cleaning
Mr. Estevo from 911 Commercial Cleaning (Tape Time: 0:06:50) gave a brief presentation relating to their proposal for janitorial services at this time.

3)	Proposal with ABM
Ms. Lesly Rivas from AMB. (Tape Time: 0:08:40) gave a short Power Point presentation relating to her proposal for janitorial services at this time.
(At this point (Tape Time: 0:19:37) a Q&A session was held among the Board members, and the janitorial companies who attended relating to their individual janitorial proposals)

Mr. Gill (Tape Time: 0:23:25) stated it was not on the agenda, but Mr. Luis Asher from Envera was in attendance to give a short presentation relating to the barrier arm gate corrections and basic procedures. (The Board had no objection)
Mr. Asher (Tape Time: 0:23:36) gave a brief presentation at this time relating to the gate arm corrections and basic training process for gate arm replacement.
(At this point (Tape Time: 0:27:08) a Q&A session was held among the Board members, staff, the attending audience, and Mr. Asher relating to the gate system, gate arm replacement, gate hits, etc.)

August 8, 2024	Coral Bay CDD

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments. (Tape Time: 1:29:12) (At this time general comments and questions were taken from the attending audience relating to the proposed budget increase) (There was a discussion among the Board members and the attending audience relating to the budget, parking within the community and around the pool areas, and a few additional items as well) (There were no other comments at the time)

Item(s) for Board Consideration
Mr. Spavento (Tape Time: 1:44:14) moved to item No. 4 and asked for a motion to open the public hearing.

Public Hearing to Adopt the Fiscal Year 2025 Budget
Motion to Open the Public Hearing

Tape time: 1:44:30

The Public Hearing was opened

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Opening the Public Hearing

MOTION:

Public Comment and Discussion
Mr. Spavento then asked (Tape Time: 1:44:36) if there were any public comments or questions relating to the budget.
(At this time comments and questions were taken from the attending audience relating to the proposed budget) (There was some additional discussion among the Board members and the attending audience relating to the budget) (Ms. Hagen also gave a brief explanation relating to some of the proposed budget line items. She also provided

August 8, 2024	Coral Bay CDD

some reasons for considering raising the Non Ad Valorem Assessments) (There were no other public comments at this time)

Consideration of Resolution #2024-05 Annual Appropriation Resolution
Mr. Spavento (Tape Time: 2:20:24) then introduced resolution #2024-05 which was the annual appropriation resolution for fiscal year 2025 budget.
Mr. Gill (Tape Time 2:20:32) gave a brief explanation of the resolution and then asked if the Board wished to approve an amount for increase, or a lower amount, or no increase at all.
(At this point (Tape Time: 2:21:42) a discussion was held among the Board members, staff and the attending audience relating to the proposed increase in the budget and some of the line items such as holiday lighting, etc.)

Tape time: 2:36:12

Resolution #2024-05 the Annual Appropriation Resolution was approved with a 0% rate increase (no increase) for
the Fiscal Year 2025

RESULT:

All in favor

VOTE:

Ron Gallucci

SECONDER:

John Hall

MOVER:

Approve Resolution #2024-05 Annual Appropriation
Resolution

MOTION:

Mr. Gill (Tape Time 2:39:10) stated the general fund amount referenced on page 2 of the resolution would be modified and changed as agreed upon and approved by the Board.

August 8, 2024	Coral Bay CDD

Consideration of Resolution #2024-06 Levy of Non Ad Valorem Assessments
Mr. Spavento then asked for a motion to approve resolution #2024-06 which was the levy of the Non Ad Valorem Assessments. (Tape Time: 2:39:38)
Ms. Hagen (Tape Time 2:39:47) gave a brief explanation relating to the general fund assessment listed on page 1 of the resolution at this time.
(At this point (Tape Time: 2:40:36) a discussion was held among the Board members and staff relating to this resolution)

MOTION:		Approve Resolution #2024-06 Levy of Non Ad Valorem
Assessments subject to Tina Hagen’s review of the adjusted amounts relating to the 0% rate increase	
MOVER:		John Hall	
SECONDER:		Tina Hagen	
VOTE:		All in favor	
RESULT:		Resolution #2024-06 Levy of the Non Ad Valorem Assessments was approved subject to Tina Hagen’s revised review of the adjusted amounts relating to the 0%
rate increase was approved	
Tape time: 3:00:30			
	
5.	
Motion to Close the Public Hearing	
MOTON:		Closing the Public Hearing	
MOVER:		John Hall	
SECONDER:		Tina Hagen	
VOTE:		All in favor	
RESULT:		The Public Hearing was closed	
Tape time: 3:00:46			

August 8, 2024	Coral Bay CDD

Consideration of:
Resolution #2024-07 Electing Sharyn Henning as Assistant Treasurer
Mr. Spavento (Tape Time: 0:59:54) moved on to item B, resolution #2024-07 designating Sharyn Henning as assistant treasurer.
Ms. Hagen (Tape Time: 3:01:08) made a brief comment relating to the purpose behind this resolution at this time.

Tape time: 3:02:01

Resolution #2024-07 electing Sharyn Henning as Assistant
Treasurer was approved

RESULT:

All in favor

VOTE:

Tina Hagen

SECONDER:

John Hall

MOVER:

Approve Resolution #2024-07 electing Sharyn Henning as
Assistant Treasurer

MOTION:

Resolution #2024-08 Certificate of Completion for 2012 Project
Mr. Spavento (Tape Time: 1:08:01) moved to item B2, resolution #2024-08 certificate of completion for 2012.
Ms. Hagen asked (Tape Time: 3:02:21) why the Board needed to do this now since there were still payments to be made on the debt for the roads and this resolution has to do with the roadway repaving project being completed.
(At this point (Tape Time: 3:02:35) a discussion was held among the Board members and staff relating to this item) (Ms. Smoker commented this resolution was not done when needed previously that’s why it was being presented now)

August 8, 2024	Coral Bay CDD

Tape time: 3:03:03

Resolution #2024-08 Certificate of Completion for 2012
Project was approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve Resolution #2024-08 Certificate of Completion for
2012 Project

MOTION:

Staff Reports
Mr. Spavento (Tape Time: 3:03:18) moved to the next item, staff reports, and asked Ms. Smoker for her report.

Attorney – Memorandum – 2024 Legislative Update
Ms. Smoker (Tape Time: 3:03:06) gave a brief update relating to the 2024 legislative update memorandum and some of the new laws and requirements for CDDs.
(At this point (Tape Time: 3:04:33) a discussion was held among the Board members and staff relating some of the laws listed on the memorandum) (Mr. Gill commented (Tape Time: 3:05:43) his office would be working with District Counsel to prepare a draft of the required annual report detailing the goals and objectives, and would add that draft to the next agenda package)
Ms. Smoker (Tape Time: 3:08:12) then asked for any additional questions or comments relating to the memorandum, there were none at this time.

Engineer
Mr. Spavento (Tape Time: 3:09:46) moved on to the engineer and stated Mr. Geiger was not in attendance for any report but, hopefully would be at the next Board meeting with updates.

August 8, 2024	Coral Bay CDD

Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)
Mr. Spavento asked for any questions, or a motion to approve the financials.

(Tape Time:	3:09:56)		
MOTION:		Approve Check Run Summary and Invoices	
MOVER:		Tina Hagen	
SECONDER:		John Hall	
VOTE:		All in favor	
RESULT:		Check Run Summary and the unaudited financials were approved	
Tape time: 3:10:00	
Ms. Hagen (Tape Time: 3:10:11) stated the Supervisor’s checks were not included in the checks provided for signature and would be sent out in the mail.

Field Manager
Monthly Report
Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 3:11:20)
Mr. Padilla (Tape Time: 3:12:33) gave an update on several items listed on his field manager’s report relating to community items, the CDD website, lakes and canals, and other landscaping items.
(At this point (Tape Time: 3:13:23) a discussion was held among the Board members and staff relating to many of the items on the field manager’s report and any updates referenced on the report) (Ms. Hagen (Tape Time: 3:13:21) made a few comments relating to the Coral Bay CDD website and stated she is working with GMS on some of the ADA compliance issues as well)
Mr. Padilla (Tape Time: 3:17:57) continued with his update on several items listed on his field manager’s report relating to lakes and canals, landscaping, and other community items.

August 8, 2024	Coral Bay CDD

(At this point (Tape Time: 3:18:13) a discussion was held among the Board members and staff relating to many of the items on the field manager’s report and any updates referenced on the report)

City of Margate Hurricane or Other Disaster Debris Removal
Hurricane/Tropical Storm Advisory Plan
Mr. Spavento (Tape Time: 3:46:12) moved on to item #D2, City of Margate hurricane or other disaster debris removal, and asked Mr. Padilla for an update.
Ms. Smoker (Tape Time: 3:46:47) stated she did prepare a Seventh Amendment to the Landscape Maintenance Service Agreement with Shinto Landscaping which was included in the agenda, and at the last meeting Shinto had provided their disaster recovery plan and the Board had requested to add a not to exceed amount of $25,000 with some additional language. Ms. Smoker then gave a brief summary of the amendment at this time.
(At this point (Tape Time: 3:48:26) a discussion was held among the Board members and staff relating to this item) (Mr. Padilla (Tape Time: 3:49:38) stated the City of Margate hurricane debris removal agreement would be on the next agenda for the Board to ratify)

Mr. Spavento (Tape Time: 3:49:49) stated item #2 was addressed, and moved on to item #3, hurricane/tropical storm advisory plan.
Mr. Padilla (Tape Time: 3:50:07) stated they were going to add more information on the hurricane/tropical storm advisory plan but what was provided to the Board is the Shinto plan.
(At this point (Tape Time: 3:50:27) a discussion was held among the Board members and staff relating to this item)

Approval of Property Damage Release Form
Mr. Spavento (Tape Time: 3:52:47) moved on to item #D4 and asked for an update on this item.
Mr. Hall (Tape Time: 3:52:45) gave a brief update on this item stating the trash collector for Coral Bay caused a leak on Ocean Drive by the Cape, the area was cleaned

August 8, 2024	Coral Bay CDD

up but, they had painted over it with modern art squares throughout the street and the city did not accept what they did and made them go back and paint the street over. He stated the Tax Collector’s insurance company sent him a letter requesting a release to get their money back from the contractor.
(At this point (Tape Time: 3:53:38) a discussion was held among the Board members and staff relating to this item)

Tape time: 3:55:26

The Property Damage Release Form as amended by
District Counsel was approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve the Property Damage Release Form as amended
by District Counsel

MOTION:

Request from Alliance Property Management to Place Towing Signs on District Property for Las Brisas Sub- Division
Mr. Spavento (Tape Time: 3:55:47) moved on to item #D5, request from Alliance Property Management to place towing signs on District property and asked for an update on this item.
Mr. Padilla (Tape Time: 3:55:51) gave a brief explanation for Alliance Property Management’s request for placing towing signs on District property for Las Brisas indicating the best locations for those signs.
(At this point (Tape Time: 3:56:37) a discussion was held among the Board members, staff and the attending audience relating to this item) (The Board agreed to table this item to the next meeting, and also ask the Las Brisas HOA to provide more specific information as to what they wanted to do and perhaps come to the next meeting to explain)

August 8, 2024	Coral Bay CDD

Turtle Run CDD Extension to Use the Conference Room for Board Meetings
a.  Turtle Run CDD Board Meeting Schedule
Mr. Spavento (Tape Time: 4:01:54) moved on to item #D6, Turtle Run CDD extension to use the conference room for Board meetings and asked for an update on this item.
Mr. Padilla (Tape Time: 4:02:05) gave a brief explanation relating to this item stating the Coral Bay Board had requested this item to come back to them within a year’s time for additional authorization. (The Board agreed that Turtle Run CDD could continue to use the Coral Bay conference room for their CDD Board meetings for fiscal year 2025)

Tape time: 4:02:45

The continued use of the Coral Bay conference room for
Turtle Run CDD Board meetings for Fiscal Year 2025 was approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve the continued use of the Coral Bay conference
room for Turtle Run CDD Board meetings for Fiscal Year 2025

MOTION:

Discussion of Shinto’s Disaster Recovery Plan with Scheduled Fees
Mr. Spavento (Tape Time: 4:02:53) moved on to item #D7, Shinto’s disaster recovery plan with scheduled fees stating this item had already been presented earlier.
Ms. Smoker (Tape Time: 4:03:01) again gave a brief explanation relating to the Seventh Amendment to the Landscape Maintenance Service Agreement with Shinto Landscaping included in the agenda and gave a brief summary of the Board’s approved

August 8, 2024	Coral Bay CDD

changes and also asked if the Board wished to accept the storm response service rates attached to the amendment.
(At this point (Tape Time: 4:03:46) a discussion was held among the Board members, and staff relating to this item)

Tape time: 4:04:58

The Seventh Amendment to Landscape Maintenance Service Agreement and storm response service rates with
Shinto Landscape was approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve the Seventh Amendment to the Landscape Maintenance Service Agreement and storm response
service rates with Shinto Landscaping

MOTION:

Mr. Padilla (Tape Time: 4:09:26) asked if the Board wished to make any decisions regarding the presented janitorial proposals.
(At this point (Tape Time: 4:09:37) a discussion was held among the Board members, and staff relating to the presented janitorial proposals) (The Board agreed to approve the janitorial proposal with ABM, option #2)

MOTION:

Approve the janitorial proposal with ABM

MOVER:

Tina Hagen

SECONDER:

Ron Gallucci

VOTE:

All in favor

RESULT:

The janitorial proposal with ABM, option #2 was approved

August 8, 2024	Coral Bay CDD

Tape time: 4:20:25

Mr. Padilla (Tape Time: 4:20:44) also asked for a motion to manage the ABM contract for janitorial services effective October 1, 2024.

Tape time: 4:20:58

Authorizing staff to manage the ABM contract for janitorial
service effective October 1, 2024 was approved

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Authorizing staff to manage the ABM contract for janitorial
services effective October 1, 2024

MOTION:

CDD Manager
Approval of the Minutes of the July 11, 2024 Meeting
Mr. Spavento asked (Tape Time: 4:21:13) for a motion to approve the minutes.

MOTION:		Approve the Minutes of the July 11, 2024 Meeting as
presented	
MOVER:		Tina Hagen	
SECONDER:		George Mizusawa	
VOTE:		All in favor	
RESULT:		The July 11, 2024 meeting minutes were approved	
Tape time: 4:21:15			
	2)	Consideration of Proposed Fiscal Year 2025 Meeting Schedule	
Mr. Spavento asked (Tape Time: 4:21:24) for a motion to approve the proposed fiscal year 2025 meeting schedule.

Chairman/Vice Chairman

August 8, 2024		Coral Bay CDD	
MOTION:		Approve the proposed Fiscal Year 2025 Meeting Schedule	
MOVER:		John Hall	
SECONDER:		Tina Hagen	
VOTE:		All in favor	
RESULT:		The Fiscal Year 2025 Meeting Schedule was approved	
Tape time: 4:22:36			
	
3)	
Discussion of Financial Disclosure Report from the Commission on Ethics and Reminder to File
Annual Form – everyone has filed	
Mr. Spavento (Tape Time: 4:26:52) moved on to item #3 discussion of financial disclosure report and stated everyone had file their Form 1s.

Tape time: 4:27:12

Meeting adjourned at 11:27 p.m.

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Adjourn the Meeting

MOTION:

Adjournment

Secretary/Assistant Secretary