MINUTES OF THE JULY 11, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, July 11, 2024
7:00 p.m.

Call to Order

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Status Present Present Present Present
Present

Title Chairman
Vice Chairman Treasurer Supervisor
Supervisor

Attendee Name Tony Spavento John Hall
Tina Hagen Ronald Gallucci
George Mizusawa

Attendance in person were; Liza Smoker, District Counsel; Jonathan Geiger, District
Engineer; Andrew Gill, GMS; Julio Padilla, GMS; Terry Glynn, GMS; (by ZOOM) Sal Perrone, Shinto Landscaping; LeeAnn Ceff, Shinto Landscaping; Avelio Rumirez, Shinto Landscaping; Robert McCormick, resident; Al Kapalka, resident; and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:08)

Presentations/Reports
Envera Barrier Arm Corrections
Mr. Spavento (Tape Time: 0:01:05) moved on to presentations and asked if there was anyone from Envera in attendance.

July 11, 2024	Coral Bay CDD

Mr. Gill (Tape Time: 0:01:53) suggested moving to the next presentation since the Envera representative was not in attendance. (The Board had no objection)

Shinto’s Disaster Recovery Plan
Mr. Spavento (Tape Time: 0:01:19) moved on to Shinto’s disaster recovery plan and asked for their presentation.
Mr. Perrone from Shinto Landscaping (Tape Time: 0:01:38) gave a brief presentation on their hurricane disaster recovery plan at this time.
Mr. Spavento stated (Tape Time: 0:02:20) Shinto’s disaster plan only deals with what happens after a hurricane, and not how Shinto prepares in advance for a hurricane and what pre-storm steps they would take, working together with the Coral Bay CDD.
(At this point (Tape Time: 0:03:42) a discussion was held among the Board members, staff, Mr. Perrone, and any audience in attendance relating to a hurricane preparedness and recovery plan)
(The Board agreed without objection for Tony Spavento to meet with Shinto Landscaping on Wednesday, July 17th to walk through the hurricane plan and make any modifications necessary)

MOTION:

Authorizing Tony Spavento, on behalf of the District to meet with Shinto Landscaping to walk through the hurricane plan and update Shinto’s disaster recovery plan with modifications as discussed due to the new Envera security arms, how Shinto will get approval prior to moving forward with their plan, including communication requirements with District Management,
the Board of Supervisors, and the City of Margate, etc.

MOVER:

George Mizusawa

SECONDER:

John Hall

VOTE:

All in favor

RESULT:

Authorizing Tony Spavento to meet with Shinto
Landscaping relating to the hurricane plan and update

July 11, 2024	Coral Bay CDD

Tape time: 0:39:14

Shinto’s disaster recovery plan with modifications as discussed including communication requirements with District Management, the Board of Supervisors, and the City of Margate, etc.

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments. (Tape Time: 0:39:36) (There were no audience comments at this time)
Mr. Mizusawa (Tape Time: 0:39:44) gave a brief update relating to the conversation he had with Luis Asher at Envera regarding the barrier arms being programable to reset, and the training that goes along with that program for Board members. Mr. Mizusawa also commented on the current internet service stating Comcast had notified him, as well as GMS, that they would be doing an upgrade to the service level which would require replacement of the existing gateways at each location. Mr. Mizusawa stated he talked to Mr. Gill about starting the process for that, and that Comcast would do the change out and coordinate with Envera as to when that would happen.
Mr. Perrone (Tape Time: 0:43:20) asked if there were any other landscape issues from the Board to be discussed with him before leaving the meeting.
Mr. Padilla (Tape Time: 0:44:00) stated there was a proposal for the large area around the tennis courts for mulch, to refuse the mulch and increase the sod. Mr.
Padilla then gave a brief explanation of this item to the Board.
(At this point (Tape Time: 0:45:57) a discussion was held among the Board members, staff, and Mr. Perrone relating to the proposal) (The Board decided to table the proposal and bring it back to the next meeting with the correct pricing for sod only under the trees at the tennis courts)
Ms. Hagen (Tape Time: 0:50:31) commented she was unhappy with the large amount of mulch that had been placed along the north side of North Bay Drive, running all the way throughout the community in Coral Bay. Ms. Hagen stated it looks horrible and she also had residents commenting to her on how bad it looked as well.

July 11, 2024	Coral Bay CDD

(At this point (Tape Time: 0:53:26) a discussion was held among the Board members, staff, and Mr. Perrone relating to the recent mulch installation)
Mr. Hall (Tape Time: 0:57:03) stated he noticed Shinto had started cutting the coconut palms and suggested that in the future if the Board approves a project that will affect the appearance of the community where residents will start to notice it, that should be listed on the website in advance of the vendor doing the work. (There were no other Supervisor comments at the time)

Item(s) for Board Consideration
Mr. Spavento (Tape Time: 0:58:57) moved to item No. 4, items for the Board’s consideration.
Consideration of Engagement Letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2024
Mr. Spavento (Tape Time: 0:02:03) moved to item A, consideration of engagement letter with Grau & Associates to perform the audit, and asked for a motion to approve the engagement letter.

Tape time: 0:59:46

The engagement letter with Grau & Associates to
perform the audit for Fiscal Year ending September 30, 2024 was approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve the engagement letter with Grau & Associates to perform the audit for Fiscal Year ending September 30,
2024

MOTION:

July 11, 2024	Coral Bay CDD

Discussion of:
Final Payment with Light Er Up
Mr. Spavento (Tape Time: 0:59:54) moved to item B, discussion of final payment with Light ER Up and the new holiday lighting companies for fiscal year 2025, and asked Mr. Gill for an update on this item.
Mr. Gill (Tape Time: 0:14:18) gave a brief summary of this item stating that Light Er Up had not asked for their final payment, and so GMS had not made the final payment as of yet. Mr. Gill suggested to close out this item, management should send a letter or some form of documentation stating the District believes they’ve been paid in full and does not wish to renew with Light Er Up going forward as their holiday lighting company.
(At this point (Tape Time: 1:00:33) a discussion was held among the Board members, and staff relating to this item) (The Board had no objection and agreed with Mr. Gill’s suggestion)

Tape time: 1:05:53

The final letter will be sent by District staff to Light Er Up stating they were paid in full, and their contract will not be renewed for holiday decorations going forward was
approved

RESULT:

All in favor

VOTE:

Ron Gallucci

SECONDER:

John Hall

MOVER:

Authorizing staff to send a final letter to Light Er Up stating they’ve been paid in full by the District, and the District does not wish to renew their contract going
forward for holiday decorations

MOTION:

July 11, 2024	Coral Bay CDD

New Holiday Lighting Companies for FY 2025
Mr. Spavento (Tape Time: 1:08:01) moved to item B2, discussion of new holiday lighting companies for fiscal year 2025 and asked Mr. Gill for a brief summary of this item.
Mr. Gill (Tape Time: 1:08:02) had suggested two different companies for the new holiday lighting, Noel, who had provided him with some information suggested they come out for a site visit to provide an estimate for the next CDD meeting. Also, Christmas Designers (CDI) was still working on their proposal but, would be able to provide that for the next meeting as well.
(At this point (Tape Time: 1:09:16) a discussion was held among the Board members, and Mr. Gill relating to this item) (The Board directed staff to obtain holiday lighting proposals for the next meeting for the entryway monument signs and the trees)

Discussion of Gate Damage Fees
Mr. Spavento (Tape Time: 1:10:16) moved to item No. 5, discussion of gate damage fees, and asked Mr. Padilla for an update.
Mr. Padilla (Tape Time: 1:10:29) stated there is a big gap between what the current rule states the fee the resident will pay for gate damage and what Envera was charging the District, and he suggested perhaps changing the rule.
Ms. Smoker (Tape Time: 1:10:54) stated there was some question as to how much Envera was charging hourly for each trip to repair the gate arms that were popping off, and staff was just waiting on final confirmation from Envera as to that hourly rate but, the Board may want to consider amending the current rule.
(At this point (Tape Time: 1:11:01) a discussion was held among the Board members, and staff relating to the gate damage fees and potential new rules and a resolution modifying the current gate damage fees)

Staff Reports
Mr. Spavento (Tape Time: 1:29:29) moved to the next item, staff reports, and asked Ms. Smoker for her report.

July 11, 2024	Coral Bay CDD

Attorney
Ms. Smoker (Tape Time: 1:29:34) stated any items she had she already took care of with Mr. Gill so she had nothing to report at this time.

Engineer
Annual Engineer’s Report
Update on Tennis Court Resurfacing Proposal with 3-
D Paving
Tennis Court Resurfacing
Tennis Court Resurfacing with Fiberglass Membrane
Mr. Spavento asked (Tape Time: 1:29:47) Mr. Geiger for his report.
Mr. Geiger (Tape Time: 1:29:49) stated he wasn’t sure why the item regarding the Annual Engineer’s Report was on the agenda because it was just standard required reporting to the bonds administrator until the District completed paying off the outstanding balance for the bond funds that had been used to mill and resurface the roadways.
Mr. Geiger also gave an update on the tennis court resurfacing proposals, stating, unfortunately, the other companies he had reached out to had either declined to offer a proposal or never responded, so there were only two proposals being presented to the Board which were from 3-D Paving. Mr. Geiger made some additional comments and gave a brief overview of each proposal and their price differences.  It was noted that the prices presented are well in excess of the budgeted and anticipated amounts.
(At this point (Tape Time: 1:31:59) a discussion was held among the Board members, Mr. Geiger, and staff relating to this item) (The Board agreed to have Mr. Geiger obtain additional proposals for the next meeting)

Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)
Mr. Spavento asked for any questions, or a motion to approve the financials.
(Tape Time: 1:44:27)

July 11, 2024	Coral Bay CDD

Ms. Hagen (Tape Time: 1:44:32) stated one additional check came in after the agenda went out in the amount of $8,440 to South Florida Dock and Seawall which should also be approved with the check run summary.

Tape time: 1:45:09

Check Run Summary, along with the $8,440 check to South Florida Dock and Seawall, and the unaudited
financials were approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve Check Run Summary and Invoices, along with the check to South Florida Dock and Seawall in the
amount of $8,440

MOTION:

Field Manager – Monthly Report
Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 1:47:07)
Mr. Padilla (Tape Time: 1:47:11) gave an update on several items listed on his field manager’s report relating to lakes and canals, landscaping, and other community items.
(At this point (Tape Time: 1:49:26) a discussion was held among the Board members and staff relating to many of the items on the field manager’s report and any updates referenced on the report)

CDD Manager – Approval of the June 13, 2024 Meeting
Mr. Spavento asked (Tape Time: 2:52:06) for a motion to approve the minutes.
Mr. Gill (Tape Time: 2:52:19) stated there was one correction noted for the minutes which was the spelling of Nicholas Caine’s last name, it should be Caine, not Caire.

July 11, 2024	Coral Bay CDD

Tape time: 2:53:01

The June 13, 2024 meeting minutes were approved as
amended

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Approve the Minutes of the June 13, 2024 Meeting as presented with the indicated change as stated on the
record by Mr. Gill

MOTION:

Adjournment

Tape time: 2:53:12

Meeting adjourned at 8:50 p.m.

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Adjourn the Meeting

MOTION:

Secretary/Assistant Secretary

Chairman/Vice Chairman