MINUTES OF THE JUNE 13, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, June 13, 2024
7:00 p.m.

Call to Order

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
Tony Spavento	Chairman	Present	
John Hall	Vice Chairman	Present	
Tina Hagen	Treasurer	Present	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Present	
Attendance in person were; Liza Smoker, District Counsel; Jonathan Geiger, District Engineer (by Zoom); Andrew Gill, GMS; Julio Padilla, GMS; Nicholas Caine, Light Er Up Miami; Robert McCormick, resident; Al Kapalka, resident; and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:13)

Presentations/Reports
(No presentations were scheduled for this meeting)

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments. (Tape Time: 0:01:05)
Mr. McCormick (Tape Time: 0:01:14) made a comment relating to the Board member’s attendance at the meetings and if the minutes should reflect whether a Board member was present or not present at the meeting.

June 13, 2024	Coral Bay CDD
Mr. Spavento (Tape Time: 0:02:33) stated that would be corrected going forward with all 5 Board member names reflected on the minutes as to whether they are present or absent for the meeting.
(There were no other audience or Supervisor comments at the time)

Item(s) for Board Consideration
Mr. Spavento (Tape Time: 0:04:14) moved to item No. 4, items for the Board’s consideration.
Discussion of Golf Carts on Districts Roads
Mr. Spavento (Tape Time: 0:02:03) moved to item A, discussion of golf carts on District roads and asked Mr. Mizusawa for a summary of this item.
Mr. Mizusawa (Tape Time: 0:04:30) stated he saw someone driving a golf cart without a license plate on South Bay Drive which is a public road, and he also saw that same golf cart two more times parked at the pool at Peninsula Park. He stated he took a picture of the golf cart and sent it to Mr. Gill and Mr. Padilla to report it to them.
Mr. Hall (Tape Time: 0:05:30) stated that golf carts have never been designated for use of anything other than legal licensed vehicles and when he called the City of Margate and spoke to the police department they informed him that golf carts have to have a license plate, brake lights, and seat belts if there’s children in the cart, and it has to meet all the standards of a gasoline powered vehicle.  Mr. Hall stated if someone is using a golf cart within Coral Bay and it doesn’t have a license plate, along with all the legal requirements, and if they know who that resident is, that resident should be sent a letter telling them the vehicle is not allowed on any public street in Margate which includes Coral Bay roads due to the fact that Coral Bay has a traffic agreement with the City of Margate.
(At this point (Tape Time: 0:06:31) a discussion was held among the Board members and staff relating to this item) (The Board agreed without objection the course of action would be, if you a golf cart without a license plate within Coral Bay to contact the City of Margate Police, and notify them there is an illegal vehicle driving on the roads within Coral Bay)

Coral Bay Website Review
Mr. Spavento (Tape Time: 0:14:09) moved to item B, Coral Bay website review and asked Mr. Gill for an update on this item.

June 13, 2024	Coral Bay CDD
Mr. Gill (Tape Time: 0:14:18) gave a brief summary on the Coral Bay CDD website stating they were ready for the final rollout of the website and the latest mockup was included in the agenda.  Mr. Gill then went over a few items that would be included and how they would appear on the website. He stated he would circulate the mockup one additional time to the Board after a final review and edits were made by Ms. Hagen, and then give it to GMS to finalize the Coral Bay CDD website for the next Board meeting.
(At this point (Tape Time: 0:14:56) a discussion was held among the Board members, and Mr. Gill relating to the website) (The Board agreed without objection to move forward with the website and check with Rich Hans re adding an FAQ, Frequently Asked Questions tab, and a gallery tab to the Coral Bay CDD website, and any additional cost, and provide those additions either prior to or subsequent to the new web site going live)

Mr. Gill (Tape Time: 0:29:26) stated that Nicholas Caine from Light Er Up Miami just joined the meeting to speak to the Board, and asked if the Board would allow him to give a short presentation. (The Board agreed to let Mr. Caine give his presentation)
(At this time Mr. Caine from Light Er Up Miami (Tape Time: 0:30:30) gave a brief presentation stating he’s been involved with Coral Bay CDD for the past year and a half, and he understands his contract was recently canceled but, regardless, he still wanted to come and explain to the Board what happened over the last holiday season and try to make it up to the Board for the upcoming holiday season by providing a discount and some acceptance criteria to evaluate the installation)

Audit Selection Committee Meeting
Opening the Audit Selection Committee Meeting
Roll Call
Ranking of Respondents to RFP
Adjournment
Mr. Spavento (Tape Time: 0:33:15) moved to item No. 5, audit selection committee meeting, stating they would recess the regular CDD Board meeting and open the audit selection committee meeting. He then asked Mr. Gill to call the roll.
Mr. Gill (Tape Time: 0:33:32) then called the roll and stated all five Coral Bay Supervisors, Tony Spavento, John Hall, Tina Hagen, George Mizusawa, and Ron Gallucci were in attendance serving as the audit selection committee.

June 13, 2024	Coral Bay CDD
Mr. Spavento (Tape Time: 0:33:43) moved to item C, ranking of the respondents to the RFP and stated there was only one respondent which was Grau & Associates, the firm that has been doing Coral Bay’s audits for the last several years, and asked for any comments or questions on the ranking. (There were no comments or questions at this time)
(At this point (Tape Time: 0:34:09) a discussion was held among the audit committee relating to Grau & Associates and ranked them the #1 auditing firm)
Mr. Gill (Tape Time: 0:36:45) then asked for a motion from the committee to waive the requirement for 3 proposals due to only having 1 respondent to the RFP.

Tape time: 0:36:52

Waiving the requirement for 3 proposals to the RFP and ranking Grau
& Associates as the #1 respondent

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Waiving the requirement for 3 proposals to the RFP due to only
having 1 respondent and ranking Grau & Associates as the #1 respondent

MOTION:

Mr. Leroy Fisher a Mallory Harbor resident (Tape Time: 0:37:36) asked how many violations you receive before your vehicle can be towed?
Mr. Spavento stated one warning. (Tape Time: 0:37:44)
Mr. Fisher then asked, after it’s towed, if they come back and see the vehicle in the same spot, they can just tow it again without warning?
Mr. Spavento stated (Tape Time: 0:37:52) they don’t need another warning, one warning per year.
Mr. Fisher asked, (Tape Time: 0:38:01) if you have a guest on the visitors list, and you block that person, how can you stop them from coming through the gate?
Ms. Hagen stated (Tape Time: 0:38:08) you can’t stop that person from coming through, even if they’re not on the list, as they can enter via the visitors’ side.

June 13, 2024	Coral Bay CDD
(At this point (Tape Time: 0:38:26) a discussion was held among the Board members and Mr. Fisher relating to his questions and the gate system.)

Mr. Spavento (Tape Time: 0:42:09) asked for a motion to adjourn the audit selection committee meeting.

Tape time: 0:42:20

The Audit Selection Committee meeting was adjourned

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

Tina Hagen

MOVER:

Adjourning the Audit Selection Committee Meeting

MOTION:

Selection of Audit Firms
Mr. Spavento (Tape Time: 0:42:30) moved to item No. 6, selection of audit firms, stating they were now back to the regular Coral Bay CDD Board meeting and asked the Board for a motion to select Grau & Associates to serve as the audit firm for the Coral Bay CDD as presented in their proposal and recommended by the audit selection committee.

Tape time: 0:43:58

Grau & Associates was selected to serve as the District’s auditing
firm, as presented in their proposal

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

To select Grau & Associates, having been ranked as the #1 firm, to
perform the Coral Bay audit per their proposal

MOTION:

June 13, 2024	Coral Bay CDD
Staff Reports
Mr. Spavento (Tape Time: 0:44:14) moved to the next item, staff reports, and asked Ms. Smoker for her report.

Attorney – Service Agreement – Holiday Landscape Lighting
Ms. Smoker (Tape Time: 0:44:26) gave a brief update relating to the service agreement for the holiday landscape lighting stating the agreement with Light Er Up Miami, LLC was terminated at the Board’s request, and a copy of that termination letter was included in the agenda package. Ms. Smoker stated as for the other items, she has been corresponding with Mr. Gill and Mr. Padilla and had nothing else to report to the Board at this time.

Engineer – Update on Tennis Court Resurfacing Proposals
Mr. Spavento asked (Tape Time: 0:45:01) Mr. Geiger for his update on the tennis court resurfacing proposals.
Mr. Geiger (Tape Time: 0:45:06) gave a brief update on the tennis court resurfacing proposals stating he was still trying to obtain proposals and was having some difficulties with the task. He stated the first proposal he received to mill, re-top and restripe was around
$75,000 which was a lot more than what was budgeted for the project. He also stated he did speak with another contractor who recommended rebuilding the entire area because that contractor did not want to do patch work for small areas, and his price would be a little over
$100,000 to redo it the way he would like to do it. Mr. Geiger made some additional comments relating to the two proposals and stated he just wanted to update the Board so they were aware of the status, since he knows there was an amount of only $20,000 originally set aside for this project. Mr. Geiger then asked the Board if they wanted him to continue getting proposals and see if he could get anything less expensive.
(At this point (Tape Time: 0:46:49) a discussion was held among the Board members and Mr. Geiger relating to this item) (The Board agreed to have Mr. Geiger obtain at least one more proposal for the next meeting)

June 13, 2024	Coral Bay CDD
Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)
Mr. Spavento asked for any questions, or a motion to approve the financials. (Tape Time: 0:53:46)

Tape time: 0:53:48

Check Run Summary and the unaudited financials were
approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve Check Run Summary and Invoices

MOTION:

Field Manager
Monthly Report
Discussion of Board Supervisor Request:
Shinto Sub-Contractor Invoices Not Paid by Shinto
Obtain Separate Irrigation Maintenance Proposals
Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 0:54:27)
Mr. Padilla (Tape Time: 0:55:08) gave an update on several items listed on his field manager’s report relating to lakes and canals, landscaping and other community items.
(At this point (Tape Time: 0:57:38) a discussion was held among the Board members and staff relating to many of the items on the field manager’s report and any updates referenced on the report)

CDD Manager
Approval of the Minutes of the May 9, 2024 Meeting

MOTION:

Approve the Minutes of the May 9, 2024 Meeting with the correction to the Board members attendance as either present
or absent

MOVER:

Tina Hagen

Mr. Spavento asked (Tape Time: 1:41:08) for a motion to approve the minutes.

June 13, 2024
SECONDER:	
John Hall	Coral Bay CDD	
VOTE:	All in favor		

RESULT:

The May 9, 2024 meeting minutes were approved with the indicated change to the attendance as either present or absent. Note that this attendance record will apply to all
meetings going forward.

Tape time: 1:42:08

Notice of Termination for Light Er Up
Mr. Spavento (Tape Time: 1:42:30) stated this item was already discussed earlier.

Discussion of Holiday Lights for Fiscal Year 2025
Mr. Gill (Tape Time: 1:46:42) stated he would obtain additional proposals for the holiday lights that other Districts use and bring those back to the next meeting.

Tape time: 1:46:49

Meeting adjourned at 8:50 p.m.

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Adjourn the Meeting

MOTION:

Adjournment

Secretary/Assistant Secretary

Chairman/Vice Chairman