MINUTES OF THE FEBRUARY 8, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, February 8, 2024
7:00 p.m.	Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida	

Call to Order
The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
Tony Spavento	Chairman	Present	
John Hall	Vice Chairman	Present	
Tina Hagen	Treasurer	Present	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Present	
Attendance in person were; Liza Smoker, District Counsel; Andrew Gill, GMS; Julio Padilla, GMS; Patrick Burgess, GMS; Jeacky Charles, Shinto Landscaping; Nicholas Caire, Light Er Up Miami; Ryan Buckner, resident; Robert McCormick, resident; Fred Bourdin, resident; and several residents in attendance in any format.

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:06)

Presentations/Reports
Mr. Spavento (Tape Time: 0:00:54) moved on to presentations and asked Mr.
Jeacky Charles from Shinto Landscaping to present his item.
(At this time Mr. Charles (Tape Time: 0:01:11) gave a brief presentation on the current landscaping plan, and some additional items relating to mulch bed reductions, sod replacement, wet check reports, flower rotations, etc.)

February 8, 2024	Coral Bay CDD

(At this point (Tape Time: 0:03:30) a discussion was held among the Board members, staff, Mr. Charles, and the attending audience relating to his presentation)

Mr. Spavento (Tape Time: 0:28:30) moved on to the next presentation and asked Mr. Nicholas Caire from Light Er Up Miami for his presentation.
(At this time Mr. Caire from Light Er Up (Tape Time: 0:28:40) gave a brief presentation relating to last year’s holiday lighting season and apologized for any miscommunications that came up during the season relating to the holiday lighting. He also stated they would be providing at no charge to the District a 20’ Christmas tree for the upcoming holiday season)
(At this point (Tape Time: 0:29:57) a discussion was held among the Board members, staff, Mr. Caire, and the attending audience relating to his presentation, the size of the gift boxes, and lighting outages that had occurred during the previous holiday)

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments at this time. (Tape Time: 0:53:47)
Mr. Fred Bourdin (Tape Time: 0:53:55) made a few comments commending Mr.
Mizusawa’s back and forth expertise with Envera stating it was a great benefit to the community.
Mr. Ryan Buckner (Tape Time: 0:56:57) made a few comments relating to the lake easement around his property and installing artificial turf in his backyard.
At this point (Tape Time: 0:59:36) a discussion was held among the Board members and Mr. Buckner relating to his comments. (The Board agreed this was an HOA matter and Mr. Buckner would need to submit an application to his HOA Board)
Mr. McCormick (Tape Time: 1:15:08) made a comment relating to the 30th Street gates stating they were opened more than closed, specifically at the exit gate.
Mr. Spavento stated that item was coming up on the agenda for discussion by the Board. (Tape Time: 1:15:21)
(There were no other audience or Supervisor comments at this time)

February 8, 2024	Coral Bay CDD

Ongoing Discussion of District Lake Maintenance Easements
Mr. Spavento (Tape Time: 1:15:40) moved to the next item, the ongoing discussion of District lake maintenance easement and the encroachment case scenario and asked who would be presenting that item.

Encroachment Case Scenario
Easement and Encroachment Analysis
Lake Maintenance Easement Letter (DRAFT)
Mr. Mizusawa (Tape Time: 1:16:17) gave a brief presentation of the encroachment case scenario stating that since he was the newest member on the Board, he was not privy to all the ongoing issues with the CDD but, he would do his best attempt to explain it to the Board.
At this point (Tape Time: 1:28:51) a discussion was held among the Board members and staff relating to this item.
Mr. Hall (Tape Time: 1:36:39) stated this was the third meeting the Board was listening to lake easement rules, and he felt the reason was because Mr. Mizusawa’s address was on the list of violators, and that fact was never disclosed at any prior meeting and should have been disclosed.
Mr. Mizusawa (Tape Time: 1:38:10) stated he took offense that his integrity was questioned, and his ethics.
Mr. Hall (Tape Time: 1:38:16) stated again the fact still should have been disclosed three months ago.
Mr. Mizusawa (Tape Time: 1:38:20) stated he did not know that he needed to disclose that information, and he stated he was all about following the rules, protecting the CDD, and the homeowners as well.
Mr. Spavento (Tape Time: 1:39:20) made a few additional comments relating to the discussion and stated he would prefer statements or thoughts of what might be someone’s motivation not be discussed on the public record unless there was something to prove.
(DIRECTION: The Board agreed without objection, to bring the lake maintenance easement letter back to the next meeting in final form with the Board’s suggested

February 8, 2024	Coral Bay CDD

comments, along with a procedure on how to handle encroachments that already existed for the Board’s discussion)

Staff Reports
Mr. Spavento asked Ms. Smoker for her report. (Tape Time: 2:28:53)

Attorney – Ethics Training and Financial Disclosure
Ms. Smoker (Tape Time: 2:28:59) gave a brief explanation of the ethics training requirement and financial disclosure memorandum that was included in the agenda.
At this point (Tape Time: 2:29:30) a Q&A session was held among the Board members and Ms. Smoker relating to this item.

Engineer
Mr. Spavento (Tape Time: 2:30:50) stated Mr. Geiger was not present at the meeting for any updates at this time.

Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)
Mr. Spavento asked for any questions, or a motion to approve the financials. (Tape Time: 2:30:57)

Tape time: 2:31:03

Check Run Summary and unaudited financials were
approved

RESULT:

All in favor

VOTE:

Tony Spavento

SECONDER:

Tina Hagen

MOVER:

Approve Check Run Summary and Invoices

MOTION:

February 8, 2024	Coral Bay CDD

Field Manager
Monthly Report
a. Solitude Water Management Report

Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 2:36:44)
Mr. Gill (Tape Time: 2:37:16) stated he reached out to Florida Seawall and Dock which was the company that was recommended to do the dock removal. However, Florida Seawall and Dock do not wish to proceed unless a shorter version of the District’s legal small project agreement were to be offered, so staff was trying to find a new vendor to handle the dock removal.
At this point (Tape Time: 2:37:38) a discussion was held among the Board members and staff relating to this item.

Mr. Gill (Tape Time: 2:41:00) also mentioned the Board had previously approved the removal of 68 coconut palms around the community not to exceed $30,000 and stated staff was able to find a less expensive vendor, Just Call James, as opposed to Shinto Landscaping or Garden Leader Corp. which the Board previously approved. Mr. Gill then asked if the Board wished him to enter into a contract and go with this vendor instead of Shinto Landscaping or Garden Leader Corp. since the proposal would be lower and would still be a not-to-exceed amount of $30,000.
At this point (Tape Time: 2:41:38) a discussion was held among the Board members and staff relating to this item. (The Board agreed with Mr. Gill’s suggestion and had no objection) (Mr. Burgess also made some additional comments relating to the vendor, Just Call James)

MOTION:

Authorizing staff to enter into a contract with Just Call James not to exceed a total amount of $30,000 for the
removal of 68 coconut palms around the community.

MOVER:

John Hall

SECONDER:

Tina Hagen

VOTE:

All in favor

February 8, 2024	Coral Bay CDD

RESULT:

Staff to enter into a contract with Just Call James in an amount not to exceed $30,000 and authorizing District
Counsel to prepare an agreement was approved.

Tape time: 2:44:32

Mr. Burgess (Tape Time: 2:45:20) continued with a few additional updates relating to the items listed on the field manager’s monthly report under section 5D, item #1 which was included in the agenda package.
At this point (Tape Time: 2:45:38) a discussion was held among the Board members and Mr. Burgess relating to some of the landscaping items listed on the field manager’s report.

Mr. Burgess (Tape Time: 2:46:55) continued with his updates on the field manager’s monthly report, and then asked if the Board had any questions regarding those items. Mr. Padilla also gave some updates on a few of the items listed on the field manager’s report.
At this point (Tape Time: 2:51:56) some additional discussion was held among the Board members and staff relating to the field manager’s report.

CDD Manager
Approval of the Minutes of the January 11, 2024 Meeting
Mr. Spavento asked (Tape Time: 3:20:47) for a motion to approve the minutes.

Tape time: 3:20:56

The January 11, 2024 meeting minutes were approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve Minutes of the January 11, 2024 Meeting

MOTION:

February 8, 2024	Coral Bay CDD

Discussion of Major Projects
a. Discussion of Tennis Courts Restoration and/or Pickleball Courts Installation
Mr. Spavento (Tape Time: 3:21:16) moved to item #2a, discussion of tennis courts restoration and/or pickleball courts installation.
Ms. Hagen (Tape Time: 3:21:41) made a few comments relating to this item stating this was a carryover item from last month’s meeting.  She also asked management to show the Board some pictures that she had taken and previously sent to management of a converted tennis court that was now a dual-purpose tennis court and pickleball court located in Delray.
At this point (Tape Time: 3:22:29) a discussion was held among the Board members and staff relating to this item. (The Board agreed to bring this item back to the next meeting with additional information for converting the tennis courts into pickleball courts to help the Board make a decision on whether to just fix the tennis courts, repair the sinkhole, resurface and repaint it, or convert it)

Discussion of City of Margate (Resolution No. 8580) Traffic Control Agreement
Mr. Spavento (Tape Time: 3:42:41) moved to item #3, discussion of City of Margate Resolution No. 8580, traffic control agreement, and asked for an update.
Mr. Gallucci (Tape Time: 3:42:456) stated there was some miscommunication between him and Mr. Padilla. Mr. Gallucci stated the District uses traffic enforcement officers to issue tickets for people parking on the sidewalk or parking facing the wrong way once a month and wanted to know if they should also be issuing tickets other than sidewalk parking with a warning period first or only focus on the sidewalks.
At this point (Tape Time: 3:43:24) a discussion was held among the Board members and staff relating to this item) (DIRECTION: The Board agreed not to issue tickets for any other parking issues other than sidewalk parking)

Status of Envera System
Mr. Spavento (Tape Time: 3:45:04) moved to item #4, status of Envera System, and asked the Board for their input on this item.

February 8, 2024	Coral Bay CDD

Mr. Padilla (Tape Time: 3:45:21) stated the gate hit report that was provided to the Board is for the month of January and he wanted to get the Board’s direction on what to do as far as charging repeat offenders and how much to charge them.
At this point (Tape Time: 3:45:49) a discussion was held among the Board members and Mr. Padilla relating to this item. (Mr. Mizusawa also gave a brief update on some Envera Systems issues, and that he was in contact with John Flak and Phil Allen on how things were progressing along with the click to enter item and stated they still needed to pass an electrical inspection as well)
(DIRECTION: The Board directed staff to come back to the next meeting with some ideas on how to move forward with repeat gate hit offenders and how much to charge them)
Letter from Homeowner Regarding Gate Damages
Mr. Spavento (Tape Time: 3:58:001) moved to item #5, letter from homeowner regarding gate damages, and stated he requested this item be put on the agenda because at the last meeting, the Board decided to split the repair cost with the homeowner regarding damages to their vehicle from the gate arm. Mr. Spavento stated he spoke to the homeowner who stated he didn’t want to accept the check and burden the community with the expense but, only wanted the insurance company to pay for damages. Mr.
Spavento stated it was gate equipment failure and he didn’t believe the homeowner should have to pay for the damages, and suggested the Board should reconsider paying the entire bill for the repair.
At this point (Tape Time: 3:59:18) a discussion was held among the Board members relating to this item. (No final decision was made or required regarding payment by the CDD)

Audience Comments / Supervisors Comments
Mr. Spavento stated audience comments were addressed earlier at this meeting under item No. 3 and asked if there were any additional comments. (There were no other comments at this time)

February 8, 2024	Coral Bay CDD

Tape time: 4:04:42

Meeting adjourned at 11:04 p.m.

RESULT:

All in favor

VOTE:

George Mizusawa

SECONDER:

John Hall

MOVER:

Adjourn the Meeting

MOTION:

Adjournment

Secretary/Assistant Secretary		Chairman/Vice Chairman