MINUTES OF THE MAY 9, 2024 CORAL BAY
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING

Thursday, May 9, 2024
7:00 p.m.

Call to Order

Coral Bay Recreation Center 3101 South Bay Drive, Margate, Florida

The meeting was called to order at 7:00 p.m. in the Coral Bay Recreation Center.

Attendee Name	Title	Status	
Tony Spavento	Chairman	Present	
John Hall	Vice Chairman	Present	
Tina Hagen	Treasurer	Present	
Ronald Gallucci	Supervisor	Present	
George Mizusawa	Supervisor	Absent	
Attendance in person were; Liza Smoker, District Counsel; Andrew Gill, GMS; Julio Padilla, GMS; Rich Hans, GMS, (by Zoom); Aurelio Ramirez, Shinto Landscaping; Robert McCormick, resident; William Gordon, resident; and several residents in attendance in any format.

(PLEASE NOTE: Due to audio recording difficulties, these minutes were summarized to the best of our ability)

Roll Call and Pledge of Allegiance
Mr. Spavento called the meeting to order. (Tape Time: 0:00:56)

Presentations/Reports
(No presentations were scheduled for this meeting)

May 9, 2024	Coral Bay CDD

Audience Comments / Supervisors Comments
Mr. Spavento asked if there were any audience comments or Supervisor’s comments. (Tape Time: 0:01:47) (There were no comments at this time)

Item(s) for Board Consideration
Mr. Spavento (Tape Time: 0:02:00) moved to item No. 4, items for the Board’s consideration.

Resolution #2024-04 Approving the Proposed Fiscal Year 2025 Budget and Setting the Public Hearing
Mr. Spavento (Tape Time: 0:02:03) moved to item A, consideration of resolution #2024-04 approving the proposed fiscal year 2025 budget and setting the public hearing.
Mr. Gill (Tape Time: 0:02:11) gave a brief description of resolution #2024-04 and stated the resolution also sets the public hearing date to adopt the final version of the budget.

MOTION:

Approve Resolution #2024-04 Approving the proposed Fiscal
Year 2025 Budget and setting the Public Hearing

MOVER:

Tina Hagen

SECONDER:

John Hall

(At this point (Tape Time: 0:02:50) a discussion was held among the Board members, staff, and the attending audience relating to the proposed budget. A number of factors were raised regarding reasons for including an increase in the annual assessment. After a lengthy discussion, the Board decided to increase the proposed assessment by $120 per year, per unit owner. The Board also set August 8th as the date to adopt the final budget version. It should be noted that the proposed assessment amount each year sets the MAXIMUM that the final budget may be)

May 9, 2024	Coral Bay CDD

VOTE:

3 in favor (T. Hagen, T. Spavento, R. Gallucci) and 1 opposed
(J. Hall)

RESULT:

Resolution #2024-04 approving the Proposed Fiscal Year 2025 Budget and setting the Public Hearing on August 8, 2024, at
7:00 p.m. at 3101 South Bay Drive, Margate, Florida

Tape time: 0:46:46

Discussion of Holiday Lighting Company for Winter 2024
Mr. Spavento (Tape Time: 0:48:20) moved to item B, discussion of holiday lighting company for winter 2024.
Mr. Gill gave (Tape Time: 0:48:27) a brief summary relating to the Light Er Up contract over the last holiday season, and stated the Board would need to decide if, given the level of problems that occurred during the last holiday season, whether the Board wanted to pay the vendor the remaining balance of the contract, or a portion of that amount, and either continue with Light Er Up for the upcoming holiday season or if they wanted management to start looking for another vendor and obtain proposals.
At this point (Tape Time: 0:49:24) a discussion was held among the Board members and Mr. Gill relating to this item.

MOTION:

To terminate the contract with Light Er Up and authorize staff to obtain proposals from other vendors for the 2024 holiday
season

MOVER:

Tony Spavento

SECONDER:

Tina Hagen

VOTE:

All in favor

RESULT:

Authorizing staff to send a termination notice to Light Er Up to terminate the contract, and also authorizing staff to obtain
proposals from other vendors for the 2024 holiday season

May 9, 2024	Coral Bay CDD

Tape time: 1:04:27

Solitude Annual Services Contract Renewal
Mr. Spavento (Tape Time: 1:08:19) moved to item C, Solitude annual services contract renewal stating the vendor was requesting a 4% increase. He then asked for a motion to approve the renewal contract.
At this point (Tape Time: 1:08:29) a discussion was held among the Board members and staff relating to this item. (The Board agreed to table this item for discussion at a future meeting closer to the start of the new fiscal year, October 1st)

Janitorial / Porter Service Proposals
911 Commercial Pressure Cleaning – Janitorial Services
911 Commercial Pressure Cleaning – Janitorial and Porter Services
Sparkle Team – Janitorial and Porter Services
Diamond Calls Corporation - Janitorial and Porter Services
Mr. Spavento (Tape Time: 1:12:21) moved to item D, janitorial/porter service proposals.
Ms. Hagen stated (Tape Time: 1:12:26) that if the Board agreed to table this item for another month to get the spec sheets to compare the companies, they should do that.
Mr. Padilla stated (Tape Time: 1:12:28) that the proposals included in the agenda were just being presented to give the Board some ideas to start the discussion and see if the Board wanted to put these services together as one, janitorial and porter service, however, staff did not recommend that. Mr. Padilla stated he would provide the specs and everything at the next Board meeting, and if the Board approves that, he will go out and get proposals but, this was just because the Board had requested some information just to get an idea.
At this point (Tape Time: 1:12:30) a discussion was held among the Board members and staff relating to this item. (The Board agreed to table this item to the next meeting)

May 9, 2024	Coral Bay CDD

Staff Reports
Mr. Spavento (Tape Time: 1:19:04) moved to the next item, staff reports, and asked Ms. Smoker for her report.

Attorney
Ms. Smoker (Tape Time: 1:19:09) reminded the Board members to file their Form 1s by July 1st, and also to complete their 4 hours of ethics training by December 31, 2024.

Engineer – Update on North Bay Park Tennis Court Resurfacing Proposals
Mr. Spavento asked (Tape Time: 1:20:29) Mr. Gill if he had an update to present for the engineer at this time.
Mr. Gill (Tape Time: 1:20:37) stated he did not have any updates for this item.
(The Board agreed to table this item to the next meeting)

Treasurer
Approval of Check Run Summary and Invoices
Acceptance of Unaudited Financials
(A copy of the unaudited financials was enclosed)
Mr. Spavento asked for any questions, or a motion to approve the financials.

(Tape Time:	1:21:59)		
MOTION:		Approve Check Run Summary and Invoices	
MOVER:		Tina Hagen	
SECONDER:		John Hall	
VOTE:		All in favor	
RESULT:		Check Run Summary and the unaudited financials were approved	

May 9, 2024	Coral Bay CDD

Tape time: 1:22:03

Field Manager - Monthly Report
Mr. Spavento asked Mr. Padilla for his monthly report. (Tape Time: 1:27:38)
Mr. Padilla (Tape Time: 1:27:50) gave an update on several items listed on his field manager’s report relating to Board email requests, walk-through inspections, lakes and canals, landscaping, and other community items.
At this point (Tape Time: 1:29:20) a discussion was held among the Board members and staff relating to many of the items on the field manager’s report and any updates referenced in the report.

CDD Manager
Approval of the Minutes of the April 11, 2024 Meeting
Mr. Spavento asked (Tape Time: 2:51:59) for a motion to approve the minutes.

Tape time: 2:52:01

The April 11, 2024 meeting minutes with the indicated
changes as amended were approved

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Approve the Minutes of the April 11, 2024 Meeting

MOTION:

Memorandum – 2024 Candidate Qualifying
Mr. Gill (Tape Time: 2:30:22) informed the Board of the general election procedures for the 2024 qualifying period of June 10th from 12:00 to June 14th until 12:00 noon.
Number of Registered Voters in the District – 1,903
Mr. Gill (Tape Time: 2:30:42) informed the Board that the number of registered voters in the District was 1,903.

May 9, 2024	Coral Bay CDD

Tape time: 2:53:32

Meeting adjourned at 9:53 p.m.

RESULT:

All in favor

VOTE:

John Hall

SECONDER:

Tina Hagen

MOVER:

Adjourn the Meeting

MOTION:

Adjournment

Secretary/Assistant Secretary	Chairman/Vice Chairman